Benefits:

401(k)

Paid time off

Wellness resources

Open Until Filled

Financial Assistant I

Reports To: Human Service Financial Manager

Salary (Grade): $20.62 (G15-E)

Status: Reg. Full- Time (Non-Exempt)

Location: Human Service Department

Job Purpose & Position Overview:

The Financial Assistant I will provide support to the day-to-day fiscal operations of the Human Services Department. The incumbent will assist with general financial duties to ensure the effective and efficient operation of the department.

Specific Job Duties/Responsibilities:

Demonstrate the Winnebago Tribe’s core mission, vision, and values.

Assist with processing accounts receivable and accounts payable.

Process travel requests for the department, including completing forms, registrations, and reservations, and collecting trip reports, following tribal policy.

Keep the department's financial filing systems in order, including grants/contracts, billing, financial records, and correspondence.

Enter data for the department, including purchase order logs, cuff accounts, and other established databases.

Help with billing and financial reporting for state and federal contracts, as well as other required contracts.

Assist in the financial aspects of the department's fundraising efforts. - Reconcile fund accounts on a daily, monthly, and fiscal calendar basis.

Assist in conducting and participating in financial and compliance audits related to grants and contracts with state and federal agencies.

Coordinate with department administrators, management team, and Tribal Finance Department staff to obtain information necessary for reconciliation of all department budgets and audits.

Assist in maintaining a comprehensive department budget and provide financial and budget reports as needed for the Human Services Department.

Identify the need for improvements or corrections and assist other staff/managers and directors with technical requirements and problems that arise during their budgets and audits.

Perform review and analysis functions in the formulation, presentation, and execution of the entire operating budget of the Human Services Department.

Help develop and formulate the Human Services Department budget requests for the upcoming fiscal year.

Prepare various reports covering the status of funds, expenses, and obligations as required by the Winnebago Tribe, State of Nebraska, and Federal Agencies.

Review reports of budgetary activities and accomplishments and determine the amount and timing of allocations of funds.

Review and analyze budget requests and recommendations submitted for approval.

Assist in maintaining and managing the financial and budgetary records of the department using preferred software and appropriate equipment.

Locate discrepancies in accounts and financial reports and/or budgets, determine the source of error, and take necessary remedial action.

Communicate the financial status of the Human Services Programs.

Provide necessary assistance and support to fulfill contract obligations under state and federal contract funding sources.

Note that these duties are only an illustration of the various types of work performed, and the omission of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

Required Qualifications/Skills:

Associate degree and one (1) year relevant experience OR an equivalent combination of education and experience, substituting the equivalent of one year of full-time professional work experience for each year of the required education to a maximum substitution of four years.

Must possess a valid driver’s license and meet driver’s eligibility guidelines for tribal insurance.

Knowledge of Winnebago culture and traditions is highly desirable and a willingness to learn is required.

Must be timely, dependable, courteous, and maintain a business-like appearance.

Must possess good verbal and written communication skills.

Knowledge of financial systems, such as Intacct, Martus Tools, and Egencia is desired, and willingness to learn is required.

Familiarity with funding accounting is required. Knowledge of the federal, state, and local funding grant and grant requirements as well as familiarity with community resources preferred.

Proficiency in the use of Microsoft Office software, specifically Excel, is required, and experience in word processing and data entry is highly desirable.

Must be able to maintain the strictest confidentiality and will be required to sign a confidentiality agreement.

You should have strong organizational skills, be detail-oriented, and be self-directed. You must also be independent, dependable, and initiative-driven.

Must be a self-starter with the ability to perform with little to no supervision.

Supervisory Responsibilities:

N/A

Training Requirements:

Must attend all department meetings and training courses as required or directed by the Financial Manager.

Physical Requirements:

Normal to light office work which includes the ability to lift up to 10 lbs.

Regularly required to walk, stand, and sit for extended periods of time and use hands to operate a computer keyboard, phone, and various office equipment.

While performing daily duties, the employee is regularly required to talk and hear.

Mental Requirements:

Reading, writing, and calculating

Above average social interaction skills

Reasoning/Analysis

Works with minimal to no supervision

Language Requirements:

Must possess the ability to read, write, and speak the English language fluently.

Must be able to continually and effectively employ professional verbal and written communication skills.

Certificates, Licenses & registrations:

All applicants will comply with 45 CFR 1301, Subpart D, Section 1301.31, C and D, which require all prospective employees to sign a declaration prior to employment regarding all arrests and convictions of child abuse or violent felonies and to comply with PL 101-630 and PL 101-637 regarding criminal records check.

HOW TO APPLY:

Submit an application at www.winnebagotribe.com a resume, cover letter, and two (2) letters of recommendation are required. Applications submitted after the closing date or without proper documents will not be considered.

If claiming Native American or Veteran preference, please include pertinent documentation.

Call Human Resources at 402-878-2272 for further information.

As provided by Federal Law, all qualified Native American applicants shall receive preference over Non-Native American applicants. In the absence of qualified Native American applicants, consideration will be given to all other applicants without regard to race, color, religion, sex, sexual orientation, national origin, age, marital status, veteran status, genetic information, disability, or any other reason prohibited by law in provision of employment opportunities and benefits.