Job Description

The Food & Beverage and Culinary Coordinator is an integral part of the Food & Beverage and Culinary teams at the Fairmont Olympic Hotel. This individual will provide administrative and operational support, ensuring the seamless coordination of both departments. The ideal candidate will be a highly organized, detail-oriented professional with excellent communication skills and a passion for hospitality. This role plays a critical part in driving departmental efficiency and enhancing the overall guest experience.

What is in it for you:

• $28.51/hour
• Employee travel program offering discounted rates in Fairmont’s and Accor worldwide
• Parking/Commuting Discounts
• Paid meal breaks with complimentary meals served in our Staff Dining room
• Medical, dental, vison insurance available for all full-time colleagues and their families. Additional supplemental insurance available. Free base employee only medical insurance
• 401K Retirement plans with a 4% match for all colleagues
• Opportunity to develop your talent and grow within your property and across the world!
• Ability to make a difference through our Corporate Social Responsibility activities
• Fun, elegant atmosphere with amazing colleagues!

Key Responsibilities:

• Provide comprehensive administrative assistance to the Food & Beverage and Culinary leadership teams, including managing calendars, scheduling meetings, and preparing reports
• Assist with the preparation, distribution, and follow-up of departmental communications, such as memos, schedules, and event details
• Maintain organized filing systems for menus, recipes, SOPs, and training materials.
• Input weekly schedules in labor management systems
• Design and print menus, plus other F&B signage and collateral
• Champion for OpenTable and the F&B POS system. Manage reservations platform. Set Up OpenTable Experiences and reservations for holidays and special occasions
• Reply & accommodate guest special requests
• Control common restaurant email inboxes & relay details to necessary stakeholders
• Flag VIP & Long-Stay guests
• Support the onboarding process for new team members, including the preparation of orientation schedules and training documentation
• Serve as a liaison between the F&B and Culinary teams, fostering effective communication and collaboration
• Other duties as assigned

Qualifications

Your experience and skills include:

• Previous administrative or coordinator experience, preferably in a luxury hotel or food & beverage environment
• Strong organizational and time-management skills, with the ability to multitask and meet deadlines
• Exceptional written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with hotel systems such as Opera, Silverware, or BirchStreet is an asset
• Knowledge of food and beverage operations and culinary terminology is preferred
• Detail-oriented, proactive, and able to work both independently and as part of a team
• Passion for hospitality and delivering exceptional service
• Must hold valid authorization to work in the US
• Food Handlers Card and MAST permit required

Additional Information

All your information will be kept confidential according to EEO guidelines.

Our commitment to Diversity & Inclusion:

We are an inclusive company, and our ambition is to attract, recruit and promote diverse talent.

We are an equal opportunity employer. All offers contingent on background check and E-Verify.

Do what you love, care for the world, dare to challenge the status quo! **\ #BELIMITLESS **