Job Description

** PLEASE NOTE: This is a short-term position with an estimated duration of up to 12 months, unless otherwise amended or terminated as deliverables within this project are completed.**

As an Office Coordinator, you will report to the VP of Content and support the Content/Production managers (Live Events, Studio, Digital and Operations/Engineering) with various tasks, assists in office management, and helps host all internal and external guests in the newsroom.

_ Responsibilities:_

• Manage and book hotel and travel arrangements for talent, analysts and staff
• Assist talent, analysts and staff with expense reports as needed
• Code Live Events and Studio invoices
• Build and submit payroll for talent, analysts, and PEP employees
• Manage daily and seasonal credentials for all sports teams
• Assist in the onboarding of new PEP employees/interns, including coordinating paperwork and working with Human Resources
• Manage work events and the booking/catering involved
• Help manage parking in the office garage and associated tags
• Update Live Events budget sheets with completed invoices and payroll sheets
• Create shipping labels and sends out packages as needed
• Hire crew under the Live Events department for various games and finds replacements when necessary
• Perform other duties as assigned
• Mostly work 11a-to-7p range Monday through Friday, but hours can vary throughout the year, including potential weekends necessary for special events (e.g. playoffs, Sundays in NFL season)

Qualifications

_ Basic Requirements:_

• Bachelor’s degree preferred or equivalent work experience
• Minimum of one (1+) year of administrative office experience
• Proficient in Microsoft Office Suite

_ Desired Characteristics:_

• Ability to work independently in a fast-paced, high-pressure environment and handle last-minute changes
• Excellent organizational, interpersonal, and communication skills, with a proactive approach to identifying issues and proposing solutions
• Strong work ethic and positive attitude, capable of managing multiple tasks and prioritizing effectively
• Thorough knowledge of sports and current events, both local and national

_ Additional Requirements:_

• Interested candidate must submit a resume/CV through www.nbcunicareers.com to be considered
• Must be willing to exercise discretion when working with confidential and sensitive documents
• Willingness to work non-traditional hours, including weekends and holidays as needed
• Must have unrestricted work authorization to work in the United States
• Must be 18 years or older

Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days a week.

Hourly rate for this position is $25/hr - $28/hr depending on experience.

Additional Information

NBCUniversal's policy is to provide equal employment opportunities to all applicants
and employees without regard to race, color, religion, creed, gender, gender identity
or expression, age, national origin or ancestry, citizenship, disability, sexual
orientation, marital status, pregnancy, veteran status, membership in the uniformed
services, genetic information, or any other basis protected by applicable law.

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ability to use or access nbcunicareers.com as a result of your disability. You can
request reasonable accommodations by emailing AccessibilitySupport@nbcuni.com.