Front Desk Administrator

H

Hankook Tire

Front Desk Administrator

Clarksville, TN
Full Time
Paid
  • Responsibilities

    Job Title: Corporate Management Team Administrator **
    Department:** Corporate Management Team **
    Shift:** Core business hours are Monday-Friday, 8am-5pm **
    Direct Report:** General Affairs & Procurement Unit Manager
    Type: Full-time; Non-exempt

    About the Administrator position

    We are looking for an experienced Administrator who will help with organization of corporate activities on a daily basis, supporting managers and ensuring our office procedures run smoothly. Your duties will include managing office equipment, booking meetings and events, arranging travel and distributing mail.

    You should be highly organized, able to multitask with ease and have experience as an Office Administrator, Secretary or relevant administrative role. You should also be familiar with office software (e.g. MS Office), including word processors, spreadsheets and presentations.

    Administrator responsibilities are:

    • Administer control of visitor access system for the site
    • Welcome, escort, and support visitors and guests
    • Maintain the schedule of plant tours and meeting rooms
    • Arrange business trips and make reservations for airline tickets, accommodation, etc.
    • Control employee badge creation/replacement process and ensure integrity
    • Support and/or coordinate employee appreciation activities as well as special events for internal and external participants
    • Prepare, ship, and monitor small package and express mail items
    • Confirm invoices; input the information in SAP and E-Accounting systems
    • Communicate with all levels of employees across the organization and external stakeholders
    • Perform general administrative tasks in an efficient and effective manner
    • Provide support and guidance to expatriated employees for adapting to local community
    • Provide support for the Managing Director as required
    • Perform other duties as assigned

    Administrator requirements are:

    Education:

    • (Required) High School diploma or equivalent
    • (Preferred) Associate degree in a related field

    Experience:

    • (Preferred) Several years of relevant experience

    Physical Demands:

    • Must be able to frequently move about the manufacturing plant campus, general office environments, production areas, and occasionally ascend/descend stairs
    • Must be able to remain in a stationary position 50% of the time
    • Must be able to operate a computer and other office productivity machinery
    • Must be able to position self to file documents including the top and bottom drawers of file cabinets
    • Must be able to occasionally move office equipment and supplies weighing up to 25 pounds

    Benefits:

    • 401(k), 401(k) matching
    • Health insurance, dental insurance, vision insurance, life insurance
    • Paid Time Off
    • Paid Holidays

    Hankook Tire is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.