Benefits:

Work-Life Balance

Roth IRA

Dental insurance

Health insurance

Paid time off

Vision insurance

Under the direct supervision of the Executive Director this position provides administrative support for the company as needed. Welcomes visitors by greeting them, in person or on the telephone, answering or referring inquiries. Directs visitors by maintaining employee and department directories, giving instructions. Maintains security by following procedures, monitors visitor logs. In addition to answering phones and scheduling, assists with occasional coordination of meetings and conferences, and working on special projects as requested. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization.

General Accountabilities

Coordinates office activities and operations to ensure efficiency and adherence to company policies.

Administer front desk operations - answering phones, greeting visitors, screen calls etc.

Helps with general cleaning of the office and break areas in coordination with building maintenance (i.e. dusting, occasional vacuum and reporting any required repairs to building management)

Assists with inventory of office, breakroom, and cleaning supplies, and maintain MSDS

Helps with preparing samples and accompanying documentation

General administrative duties: data entry, creating memorandum, taking meeting minutes, scanning, copying and filing documents

Coordinates daily incoming and outgoing mail and small parcel packages

Support various departments including sales and accounting to keep organized records

Occasionally decorate the office during certain holidays

Performs other related duties as assigned by management

Job Qualifications

Education: High school diploma or equivalent. College degree is highly desirable

Experience: 2 to 3 years of related experience.

Skills

Excellent written and oral communication skills

Knowledgeable of Basic Office Operations and Procedures

Able to operate a computer, multi-line phone, fax, scanner and copier

Ability to work collaboratively - must be open to direction

Strong organizational and interpersonal skills

MS Office Suite (Word, Excel, Outlook)

Professional/welcoming demeanor and presence

Active listening

Time management

Service orientation

Critical thinking

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be provided to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle, or feel objects, tools or controls. The employee is occasionally required to stand; walk; sit; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, and the ability to adjust focus. The noise level in the work environment is usually moderate.

Work Environment

This job operates in a professional office environment. This role routinely utilizes standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. The noise level in the work environment is low to moderate.

Comments

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.