Job Description

We’re looking for a Seasonal Human Resources Coordinator to support People Services services and Payroll for over 2,500 summer staff. This HR superstar will be action-oriented, a quick learner, and a detail-oriented leader who thrives on completing administrative tasks in a fast-paced environment.

** YOU WILL**

• Complete bi-weekly tasks to process payroll for approximately 2,500 summer staff using ADP Totalsource payroll software.
• Build on existing team experience to identify and implement year-over-year improvements our HR processes and resources.
• Deliver HR & Payroll related communication through our ticketing/email system and will execute on follow-up tasks related to employee inquiries.
• Prepare new hire onboarding resources and track completion of required documents.
• Assist in setting up employee access and providing necessary onboarding resources.
• Provide team and general human resources support, maintaining a high level of approachability, warmth, accountability, and demonstration of service.

YOU ARE

• Intrigued or inspired by Galileo’s mission and purpose. Innovation education, project-based learning, and working in a professional, welcoming camp-inspired environment should sound like things you’re ready to explore
• A deeply accountable, service-minded powerhouse. You take great pride in leveraging your administrative talents to support others. It’s part of your personal brand to be a thorough and friendly email responder and take ownership over anything on your plate.
• Your zone of genius includes a keen attention to detail. You have the ability—and desire—to ensure a specific set of tasks is completed on time, with no errors falling through the cracks. Not on your watch!
• You care about people and the relationships you build with them. You communicate clearly and effectively while acting with a deep sense of empathy.

COMPENSATION

We anticipate the compensation for this seasonal, Full-Time, non-exempt, position to range from $20.00 - $22.00 per hour. Exact compensation may vary and will be based on multiple factors, including geography and professional experience.

BENEFITS

• Paid sick leave is accrued at one hour per every thirty hours worked. Accrual begins on the first day of employment. Paid sick leave may be used beginning on the 90th day of employment
• Two weeks of free camp for your own child(ren), OR two free weeks to be gifted (including AM/PM Extended Care)
• Significant discounts on additional weeks of camp for your own child(ren)
• $50 Friends and Family Discount for Galileo Camps
• Priority scholarship nominations for Galileo Camps
• Membership in the Galileo Alumni Community of over 20,000 inspiring changemakers!

** WORK LOCATION**

Remote, work-from-home, location is possible in the following states: California, Colorado, Illinois, and Washington. Galileo is only able to employ individuals residing in the states listed.

Employees located in the San Francisco Bay area adhere to a hybrid office and work-from-home policy. Galileo Headquarters is located at 111 Myrtle St, Ste 300, Oakland, CA 94607.

Qualifications

• 2+ years of administrative experience required
• Solid command of Microsoft Suite and Google products (specifically Excel and Google Sheets)
• The ability to pick up new systems and processes quickly
• Excellent time management skills, and the ability to engage professionally and enthusiastically with all
• Payroll experience (particularly ADP) preferred, but not required
• Experience with ticketing and project management (particularly Salesforce) preferred, but not required
• Able to solicit and implement feedback to improve performance

At Galileo Camps, we value divergent thinkers who bring many different experiences and viewpoints to the table! We also strongly encourage members of underrepresented groups and people of diverse backgrounds to apply. Additionally, research shows that while men apply to jobs when they meet an average of 60% of the requirements, women and other underrepresented people tend to apply only when they match all criteria. If you think you have what it takes to be successful in this role, we encourage you to apply.

Additional Information

** PHYSICAL DEMANDS**

• Occasionally lift and carry up to 30 lbs.
• Constantly operate a computer (including typing, reading)
• Frequently remain in a stationary position for extended periods of time
• Constantly communicate in-person, virtually, and from a range of distances
• Frequently remain in a stationary position for extended periods of time, sitting or standing

Galileo Learning complies with ADA requirements and may provide reasonable accommodations that allow qualified employees to perform the essential functions of the job. To request an accommodation, contact our People Services team.

ADDITIONAL INFORMATION

Please note that our job descriptions are a summary of the typical functions of the job, not an exhaustive or comprehensive list of all possible responsibilities, tasks, and duties.

In accordance with local and state laws, you may be required to complete certain steps after an offer of employment has been accepted, such as a Tuberculosis (TB) screening, a background check, and mandated reporter training, and/or provide additional documentation for certain roles; this will not affect consideration of any persons’ application. On-site employees will also be required to demonstrate that they have been fully vaccinated against COVID-19 unless they qualify for an accommodation/exemption for medical, disability, or religious reasons; this will not affect the consideration of any person’s application.

Galileo Learning is an Equal Opportunity Employer. We prohibit discrimination and harassment of any type and provide equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

** ADDITIONAL INFORMATION**

During your onboarding process, you may need to complete a Tuberculosis (TB) screening, a background check, and mandated reporter training (California only). More details will be provided during your onboarding process.

COVID-19

All on-site employees will be required to demonstrate that they have been fully vaccinated against COVID-19, unless they qualify for an accommodation/exemption for medical, disability, or religious reasons. Vaccination status will be confirmed only after an offer of employment has been accepted and will not affect consideration of any persons’ application.

EQUAL OPPORTUNITY EMPLOYER

Galileo Learning is an Equal Opportunity Employer. We prohibit discrimination and harassment of any type and provide equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

We comply with the ADA and provide reasonable accommodation that allow qualified applicants/employees to perform the essential functions of the job. To request an accommodation, contact our People Services team. Please note that our job descriptions are only a summary of the typical functions of the job, not an exhaustive or comprehensive list of all possible responsibilities, tasks, and duties