Benefits:

Bonus based on performance

401(k) matching

Dental insurance

Health insurance

Paid time off

Benefits/Perks

Competitive Compensation

Paid Time Off

Career Growth Opportunities

Health Insurance

Dental Insurance

Job Summary

We are seeking a motivated and outgoing Office Manager to join our team. In this role, you will provide support to our field employees, ensuring they have all the information and resources they need to perform their best. You will also be the first point of contact for clients contacting us.

Your responsibilities will include answering phone calls, scheduling appointments, and handling paperwork such as construction permits and warranty registrations for our customers. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. We will provide you with the necessary training if you are not familiar with certain industry specific tasks.

Responsibilities

Answer incoming phone calls

Schedule service appointments and maintain calendar

Organize meetings

Register customer equipment warranties

Maintain an organized filing system

File rebate applications

File construction permits, mail payments & schedule final inspections

Assist Service Department with billing clients as needed

Qualifications

High school diploma/GED required

Previous experience as an Administrative Assistant or in a similar position to a service company (HVAC, Plumbing, Electrical, etc.)

Familiarity with standard office equipment such as printers & scanners

Good computer skills and basic knowledge of Microsoft Word, Outlook, and Excel

Highly organized with excellent time management skills and the ability to prioritize projects

Ability to communicate with team members who will usually be out in the field

Ability to learn and use scheduling & billing software (CRM)