Benefits:

401(k)

401(k) matching

Bonus based on performance

Competitive salary

Dental insurance

Employee discounts

Health insurance

Paid time off

Vision insurance

Benefits/Perks

Competitive Compensation

20 Paid Holidays + 1 day off for your birthday

Career Growth Opportunities

Company offered discounts

Following a 3 - 6 month probation period, Healthcare and 401K options are offered

Job Summary

We are seeking a highly detailed and organized Financial Administrative Assistant to join our Harlequin Design New York Team. In this role, you will provide support to our Project Managers and Finance team, ensuring they have all the information and reports they need to perform their best. Your responsibilities will include posting business transactions with the verification of procedures for payments and reconciliation. You will be responsible to reporting to both the Finance Manager and Operations Managers in the organization of all records pertaining to accounts and administrative duties. Your main role and responsibilities is as follows:

Responsibilities

Ensure the accuracy of an organization’s financial documents for payment and reconciliation,

Practice effective monitoring to ensure payments are made to vendors in a timely manner

Schedule appointments and maintain a calendar

Organize meetings and take accurate notes

Write emails, memos, and letters and distribute them appropriately

Contribute to company reports

Maintain an organized filing system

Develop, update, and maintain relevant office financial procedures

Properly communicate and establish effective, quality work in a fast pace work environment that pertains to high net worth cliental

Day-to-Day Duties

Clarify any questionable invoice items, prices or receiving signatures / onboarding documentation

Assemble and review invoices to be completed for payments

Maintain copies of receipts, invoices or correspondence necessary for files

Type periodic reports and other records

Obtain proper information and/or data regarding invoice payments

Check vendor files for any previous payments and assign voucher numbers

Prepare vouchers listing invoice number, date, vendor address, item description, amounts and coding per accounting policies and procedures

Reconcile bank and credit card statements

Input daily bookkeeping and record keeping

Verify invoices against purchase orders and ensure goods or services were received before issuing payment to vendors

Maintain ubers and bookings on company accounts with proper company procedures.

Communicate effectively with the team on what needs to be completed

Qualifications

High school diploma/GED required, Associate’s degree or administrative training is preferred

Previous experience as an Administrative Assistant or in a similar position

An understanding of basic bookkeeping and accounting skills is required

A degree in the following subjects would be beneficial:Finance or Economics

Familiarity with purchasing and financial tracking with Ubers, Hotel, Airfare, and other orders

Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint

Highly organized with excellent time management skills and the ability to prioritize projects

Ability to work within hours to ensure tasks are completed with understanding overtime may be applicable in some cases to get the job done