Summary

The coordinator position plays a key role in coordinating programs that adhere to state and federal regulations, support public health efforts, and work alongside community partners to improve health services. As part of Crook County Health & Human Services, this position will collaborate on various public health initiatives that align with the department's mission to provide fair opportunities for those in our community to achieve their full health potential. This includes implementing data-driven, developmentally appropriate, culturally aware, trauma-informed, and sustainable approaches.

Essential Job Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Specific Program Coordination & Management:

Including but not limited to: WIC, PHEPR, Immunization, Health Promotion/Prevention Programs, Immunization, Nurse Home Visiting, Perinatal Care.

Program Coordination

• Administer and implement assigned public health programs in compliance with local, state, and federal guidelines.

• Coordinate program activities, maintain accurate records, and oversee required documentation and reporting.

• Develop and implement policies and procedures to align with program objectives and organizational goals.

• Conduct program assessments and evaluations to ensure effectiveness and compliance with regulatory standards.

• Develop program plans in coordination with community and assessment input. Ensure compliance with contract requirements

• Identify and write grant applications for projects that align with department and county priorities

Project Management & Implementation

• Utilize project management tools to coordinate, monitor, and ensure implementation of multiple projects with a variety of deadlines
• Develop and maintain relationships with internal and external partners in order to ensure coordination project implementation
• Utilize data systems and emergency communication networks to identify and support response to public health issues

Community Engagement & Training

• Develop and deliver educational materials and/or presentations for community members, stakeholders, and internal staff
• Organize and conduct training sessions related to public health programs, emergency preparedness, and best practices.
• Collaborate with local and regional partners, governmental agencies, and healthcare providers to promote public health initiatives.
• Act as a liaison between the department and community organizations to improve service delivery and outreach for service area
• Social media communications development and coordination with communications contractors as applicable

Regulatory Compliance & Documentation:

• Ensure compliance with all relevant policies, laws, and regulations governing public health programs.
• Prepare and submit reports, grant applications, and funding proposals to secure and maintain program resources.
• Maintain data accuracy and integrity in electronic health record systems and program management software.
• Track and report program performance indicators, ensuring timely submission of required documentation.
• Participate in regional and national health initiatives to improve public health outcomes.

Public Health Preparedness:

• Complete Public Health Preparedness Training: ICS 100, 200, 700, and 800.
• Participate in Public Health Preparedness exercises and events.
• Deploy within the Incident Command Structure in response to public health emergencies as needed.

Competencies & Skills:

1. Technical Capacity: Equipment use – work computer and related software, phone, printer/copier/facsimile

2. Teamwork and collaboration: ability to work in a team setting and promote a positive work environment that aligns with the department vision, mission, and guiding principles

3. Time Management & Organizational Skills: Prioritize multiple projects and deadlines in a fast-paced environment

4. Communication Proficiency: Ability to communicate effectively in both verbal and written form. Learn and explain established policies and procedures using judgement and diplomacy.

5. Ethical Conduct: Maintain confidentiality, abide by county/state and federal laws with knowledge of Public Health and county rules

6. Initiative and Creativity: Ability to work independently and exercise independent judgement and planning to make innovative strategies that respect the impact of cultural, ethnic, and linguistic differences on public health practices

7. Documentation: Ability to maintain complete and accurate records and reports; evaluate situations accurately and adopt an effective course of action

8. Professionalism: Ability to interact with the public and team members in a professional manner, demonstrating exceptional customer service skills and the ability to effectively de-escalate situations.

9. Knowledge of Public Health law, policies, practices, and procedures and Oregon Revised Statutes and Oregon Administrative Rules.

Performance Indicators

Based on position workplan and programmatic requirements.

Supervisory Responsibility

This position has no supervisory responsibilities.

Work Environment

This role will include a combination of sedentary desk work, standing presentations, and active group facilitation; some filing, lifting and carrying may be required. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, fax machines and presentation equipment – including microphones, audio and video recorders, and projectors. Presentations and events will be off-site at times and may require working in a variety of indoor and outdoor settings.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit; stand; walk; lift; use hands and fingers, handle or feel; and reach with hands and arms. Ability to lift up to 20 pounds, twist, and bend.

Position Type and Expected Hours of Work

This is a grant-funded full-time position. Typical days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m. Some weekends and evenings will be required for travel, events, and/or training. This position qualifies for flexible scheduling options as approved by the department Director.

Travel

Local and regional travel for presentations, events, and training can be expected. State or national travel may be an option for training and/or presentation purposes.

Required Education & Experience:

• Associates degree or equivalent two-year education program in related field and
• 2-4 years’ experience in public health, nutrition, health care, social services, or related field OR
• Any equivalent combination of training, education, and experience that provides the required skills and knowledge

Preferred Education and Experience:

• Bachelor’s degree in related field
• Proficient in Spanish, ASL, or other language commonly used in local community.
• Certified Community Health Worker
• Certified Prevention Specialist
• Proficiency in electronic health record systems and public health data platforms.

Additional Eligibility Requirements

• Must hold a valid Oregon driver’s license
• Able to complete a thorough employment and/or criminal history check.
• Able to successfully pass a pre-employment drug test
• Final candidates will be required to provide official proof of college degree and certified transcripts (not required for all positions).

Safety Sensitive Requirements

This position is considered to be a safety sensitive position subject to drug screen(s) and adherence to all vaccine/immunity requirements for the healthcare setting.

AAP/EEO Statement

• This position is ‘at-will’, and either Crook County or the employee may terminate the relationship at any time with or without cause.
• Crook County is an equal opportunity employer.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.