High-Level Executive Assistant

The Carroll Group

High-Level Executive Assistant

Nashville, TN
Full Time
Paid
  • Responsibilities

    If you are highly motivated, detail-oriented, and thrive in a fast-paced environment, this role might be the perfect fit. This position is not a traditional 8:30-5:00 role. You will work alongside Jackson Carroll, as his right hand and provide unwavering support in all aspects of his work and responsibilities. We are seeking a forward-thinking, progressive real estate team member to work closely with the owner. This individual must be deeply committed to exceptional customer service (supporting clients and team members alike) and embody the 3 C’s: Care, Commitment, and Communication. You will go “above and beyond” to ensure clients have a smooth and enjoyable home-selling or buying experience. The ideal candidate is assertive, organized, detail-oriented, ambitious, confident, goal-driven, and results-oriented. Problem-solving and thinking creatively are essential traits. If this job sounds like a match for you, we’d love to speak with you! You will proactively take tasks off the owner’s plate and work diligently to move the team forward. A real estate license (or a willingness to obtain one quickly) is preferred and will allow you to support the team at a high level. Compensation: • Base salary of $75,000 - $85,000 • Paid Time Off • Bonus Potential Responsibilities: • Supports the lead agent in any and all tasks that need to be handled. This could include personal items. You'll handle anything that Jackson Carroll needs • Provides fiduciary service to all sellers from the time their home goes on the market up until it goes to the closing table • Provides fiduciary services to all buyers from the moment they sign to look at homes until they go to the closing table • Communicate regularly with buyers and sellers to include progress reports and feedback from showings • Keeps the agent updated on the progress of all buyer/seller contracts and advises when they need to become involved in negotiations or problem resolution • Support the agent by preparing CMA’s and Seller Net Sheets, Buyer Net Sheets, updating the contact database as needed, updating and maintaining listing materials/buyer materials, and preparing pre-listing packages/buyer consultations • Assists the agent in coordinating the staging, repairs, and home improvements required for showing the property • Maintains and delivers signage, marketing materials, and lockbox for each listing • Helps with the marketing of the listings • Schedules all showings and handles all things buyer-related including attending inspections, walkthroughs, and closings as needed • Develops and implements systems for contact database management and back-office support. Ensures that all systems and processes run efficiently, making revisions as needed • Creates and maintains all team filing systems (listings, contracts, legal, correspondences, etc.) and computer databases. This includes making sure that all reference material and forms are available and current • Informs the agent of any problems or issues that need to be handled and maintains clear communication regarding the clients • The bottom line: you’re responsible for anything and everything that the owner could need to do and helping them get it done Qualifications: • 5+ years of experience supporting an executive at a high level. • Flexible availability to work beyond traditional 8-5 hours. • Real estate license preferred (or willingness to obtain quickly). • Outstanding organizational and time management skills. • Strong attention to detail and ability to multitask effectively. • Proactive, tech-savvy, and able to learn new systems quickly. • Excellent verbal and written communication skills. • High problem-solving abilities with a focus on discretion and confidentiality. • Customer service-oriented mindset. • Social media and marketing experience is a plus. • A college degree is preferred. • Must be comfortable working with strong personalities and thrive in a fast-paced environment. Compensation: $75,000 - $85,000

    • Supports the lead agent in any and all tasks that need to be handled. This could include personal items. You'll handle anything that Jackson Carroll needs • Provides fiduciary service to all sellers from the time their home goes on the market up until it goes to the closing table • Provides fiduciary services to all buyers from the moment they sign to look at homes until they go to the closing table • Communicate regularly with buyers and sellers to include progress reports and feedback from showings • Keeps the agent updated on the progress of all buyer/seller contracts and advises when they need to become involved in negotiations or problem resolution • Support the agent by preparing CMA’s and Seller Net Sheets, Buyer Net Sheets, updating the contact database as needed, updating and maintaining listing materials/buyer materials, and preparing pre-listing packages/buyer consultations • Assists the agent in coordinating the staging, repairs, and home improvements required for showing the property • Maintains and delivers signage, marketing materials, and lockbox for each listing • Helps with the marketing of the listings • Schedules all showings and handles all things buyer-related including attending inspections, walkthroughs, and closings as needed • Develops and implements systems for contact database management and back-office support. Ensures that all systems and processes run efficiently, making revisions as needed • Creates and maintains all team filing systems (listings, contracts, legal, correspondences, etc.) and computer databases. This includes making sure that all reference material and forms are available and current • Informs the agent of any problems or issues that need to be handled and maintains clear communication regarding the clients • The bottom line: you’re responsible for anything and everything that the owner could need to do and helping them get it done

  • Compensation
    $75,000-$85,000 per year