Hollywood Farmers' Market Administrative Associate

S

SEE-LA

Hollywood Farmers' Market Administrative Associate

Los Angeles, CA
Full Time
Paid
  • Responsibilities

    Job Description

    Summary of Responsibilities

    Food Access LA is seeking a part-time assistant to provide on-site and administrative support to the Hollywood Farmers’ Market. The Hollywood Farmers’ Market is SEE-LA’s oldest and largest market and operates every Sunday from 8:00 AM to 1:00 PM. This position requires working Sundays at the market (6:30 AM - 3 PM) and two and a half office days between Monday – Wednesday.

    TITLE : Administrative Associate, Hollywood Farmers’ Market

    STATUS : Part-time, non-exempt (hourly)

    REPORTS TO : Manager, Hollywood Farmers’ Market

    LOCATION : On-Site at Farmers’ Markets and Office

    COMPENSATION : $20/hour

    BENEFITS : Open PTO, 403b retirement plan

    SCHEDULE : 28 hours/week, must be able to work Sundays, 6:30 AM – 3:00 PM and two and a half days between Monday - Wednesday during office hours

    Hollywood Farmers’ Market (Sundays 6:30 AM – 3:00 PM)

    • Support Manager, Hollywood Farmers’ Market with the tasks related to the on-site operation of the Hollywood Farmers’ Market which include, but are not limited to:

    • Physical set-up and take-down of the Information Booth

    • Gather and organize market supplies

    • Assist vendors with proper placement in stalls

    • Enforce Food Access LA rules and other pertinent Regional, State, and Federal laws and regulations (Direct Marketing, California Retail Food Code, etc.)

    • Communicate market policies, activities, and rules to all vendors

    • Respond to complaints and requests from vendors, customers and community partners

    • Maintain market grounds and assure the market site is clean once the market is closed and vendors have left

    • Distribute Load Lists, market memos, and other market correspondence to market vendors

    • Maintain market suppl y inventory and organizing market storage space

    • Provide support for special events such as food demonstrations, cultural celebrations, book signings, etc.

    • Operate information booth

    • Sell market / SEE-LA merchandise periodically

    Office (Two and a half days between Monday - Wednesday during office hours)

    • Manage weekly market accounting and reconciling (in office required):

    • Process all load lists from the previous market day.

    • Apply vendor balances and credits to payments

    • Reconcile and submit all forms of payment including cash, check, EBT, Market Match, and WIC.

    • Complete all weekly market day sales reports and check requests for vendors.

    • Organize cash back and balance due logs for market distribution

    • Organize and replenish EBT / Market Match supplies.

    • Create and prepare Market Money as needed

    • Generate supply requests as needed and renew market supplies and organize items for upcoming market

    • Coordinate preparation and pick up parking validation tickets at the Arclight as needed

    • Pack for the market and take market bags to market as needed

    • Research seasonal recipes for newsletter, information booth handouts, and social media as needed

    • Prepare monthly Market Scrip for Volunteer Programs

    Bonus Question Tell us in a message about your favorite farmers' market experience if you have read this far :)

    PHYSICAL DEMAND AND WORK ENVIRONMENT

    While performing the duties of this job, the employee is regularly required to stand, sit; talk, hear, and use hands and fingers to operate a computer and telephone keyboard, reach, stoop, and kneel to install computer equipment. Most work will take place indoors, but some work will take place outside in rainy, hot, or cold weather conditions.

    May perform related duties as assigned by management.

    DISCLAIMER: The above is intended to describe the general contents and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements.

  • Qualifications

    Qualifications

    REQUIRED SKILLS AND EXPERIENCE:

    • Fluency in Spanish – highly preferred

    • Strong attention to detail and accuracy in data entry.

    • Excellent organizational and time-management skills

    • Exceptional writing ability and communication skill set

    • Experience or interest in farmers’ markets, community health, nutrition, food assistance programs, and community outreach.

    • Experience working collaboratively with and ability to community effectively with a wide variety of individuals, businesses, and organizations.

    • Computer literacy (Microsoft Office Suite, internet applications, email marketing, and social media)

    • Comfortable handing cash

    • Available Sundays, and two and a half office days between Monday - Wednesday

    DESIRED SKILLS AND EXPERIENCE:

    • Familiarity with the Hollywood Farmers’ Market or Hollywood community

    • Experience working with underserved, low-income communities with awareness and integrity.

    Additional Information

    SEE-LA is an equal opportunity employer. SEE-LA makes hiring decisions without regard to race, color, sex, religion, sexual orientation, gender identity or gender expression, national origin, age, veteran status, disability, or any other category protected by law. We are committed to hiring and retaining a diverse workforce and strongly encourage applications from all qualified applicants, including those who belong to groups that have been historically underrepresented.