Job Description

We are looking for an Administrative Assistant to provide quality support to the Executive Management team. This person would ensure that all clerical work is performed to company and executive standards, and that all duties assigned are in accordance with legal regulations and requirements, presenting oneself as an asset to Hollywood Park Casino and encouraging others to the same.

PAY: TBD (BASED ON EXPERIENCE)

MAJOR DUTIES AND RESPONSIBILITIES:

• Interface and provide ELITE service to all guests and employees
• Maintain a professional and well-groomed appearance at all times
• Communicate effectively with all employees and follow through on written or verbal instructions; respond to emails, voice messages and correspondence in a timely manner
• Manage Executive Managements’ calendars including but not limited to scheduling appointments, conference calls, meetings, and reminders; attend requested appointments/calls/meetings, take notes, and conduct follow up, as needed
• Collect outgoing documents from the Executive Managements’ offices, mail, scan/file and/or distribute to other department(s) and return incomplete forms
• Check Executive Managers’ mail, emails, and voicemails, as needed; summarize messages and alert GM/CFO of sensitive issues
• Inventory department paperwork, office supplies and request additional supplies as necessary or upon request
• Ensure Executive Offices, conference room, restroom and waiting area are neat, organized and clean
• Assist in the administration, booking and coordination of Special Events, ensuring paperwork is completed in a timely manner and correct information is delivered to the appropriate department heads through HPC’s designated software
• Monitor and update triple seat and/or any other platform, software, or program, as needed
• Report and address safety concerns or other urgent problems to upper management immediately
• Complete all other duties as assigned by Executive Management
• Attendance and punctuality are essential job functions of this position
• Strictly enforce and adhere to all HPC timekeeping rules and procedures
• Enforce and adhere to all department, Human Resources and Safety policies and procedures
• Enforce and adhere to all applicable federal, state and local laws and regulations

QUALIFICATIONS, EDUCATION, EXPERIENCE:

• Must be 21 years of age or older to apply.
• Must be able to pass a background check and obtain a casino work permit before entering this position.
• Must have employment eligibility in the U.S
• High School Diploma or equivalent combination of work experience and education.
• Excellent verbal and interpersonal skills
• Attendance and punctuality are an essential function of the position.
• Must have excellent communication, computer and problem-solving skills
• Must be friendly, outgoing, and self-motivated with a positive/enthusiastic approach to all assignments
• Must be clean, well-groomed, and have a professional appearance
• Must be able to work any shift and any day of the week, including weekends, holidays, and special events.
• Ability to maintain effective working relationships with employees and guests.
• Ability to work under pressure and be detail oriented

DUTIES FOR THIS POSITION REQUIRE MODERATE PHYSICAL EXERTION, SUCH AS SITTING/WALKING AT WILL, STANDING/SITTING FOR LONG PERIODS, LIFTING/CARRYING OBJECTS WEIGHING UP TO 25 LBS., PUSHING/PULLING OBJECTS, CROUCHING/KNEELING, BENDING, REACHING, KNEELING, TWISTING, CLOSE VISION, COLOR/DEPTH PERCEPTION, HEARING SOUNDS/COMMUNICATION, AND HANDLING/GRASPING/FINGERING EQUIPMENT. SAFETY PRECAUTIONS MUST BE USED AT ALL TIMES TO AVOID INJURY TO ONESELF AND OTHERS.

THE ABOVE STATEMENTS ARE INTENDED TO DESCRIBE THE GENERAL NATURE, LEVEL OF WORK, AND SKILLS BEING PERFORMED BY PEOPLE ASSIGNED TO THIS CLASSIFICATION. ALL EMPLOYEES MAY BE REQUIRED TO PERFORM DUTIES OUTSIDE OF THEIR NORMAL RESPONSIBILITIES FROM TIME TO TIME, AS NEEDED. FURTHERMORE, THE ABOVE STATEMENTS MAY BE REVIEWED, CHANGED AND/OR MODIFIED BY MANAGEMENT AT ANY TIME, WITH OR WITHOUT NOTICE TO EMPLOYEES.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

COVID-19 considerations:

All customers and employees are required to temperature check upon arriving to work, wear face mask at all times, constantly sanitize, and maintain a social distance. HPC is committed to a safe and healthy working environment.

ABILITY TO COMMUTE/RELOCATE:

• Inglewood, CA 90303: Reliably commute or planning to relocate before starting work (Required)

EXPERIENCE:

• Organizational skills: 2 years (Required)
• Event Coordination: 2 years (Required)
• Administrative experience: 2 years (Required)

Company Description

Hollywood Park Casino (HPC) has completed an exciting and major revitalization in 2016 that has transformed into the premier casino and entertainment destination in Southern California adjacent to the new Los Angeles Rams Stadium. Our reputation and success begin with our employees and we believe in cultivating a supportive, fun environment where you can grow and challenge yourself to be your best. HPC is always seeking motivated and committed people who believe in a team effort, compassion and excellence. We're all-in are you?