Job Description

We are looking for an Office manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. Office manager duties and responsibilities include scheduling meetings and appointments, making office supplies arrangements, providing general administrative support to our employees. Previous experience as a Front office manager or Office administrator would be an advantage. A successful Office manager should have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties. Ultimately, the Office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.

RESPONSIBILITIES

• Payroll Must have experience with ADP RUN

• Administrative duties.

• Serve as the point person for office manager duties including: maintenance, mailing, supplies, equipment, bills, errands, shopping

• Schedule meetings and appointments

• Organize the office layout and order stationery and equipment

• Maintain the office condition and arrange necessary repairs

• Human Resources update and maintain office policies as necessary

• Organize office operations and procedures

• Ensure that all items are invoiced and paid on time

• Manage contract and price negotiations with office vendors, service

• Manage office General and Administrative budget, ensure accurate and timely reporting

• Provide general support to visitors

• Assist in the on-boarding process for new hires

• Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)

• Liaise with facility management vendors, including cleaning, catering and security services

• Plan in-house or off-site activities, like parties, celebrations and conferences

SKILLS

• Must have experience in bookkeeping.

• Must have experience using Quick Books.

• Must have experience with ADP Payroll.

• Experience with Real Estate, Foreclosure and or Construction is a plus.

• Work directly with CEO owner.

• Proven experience as an Office manager, Front office manager or Administrative assistant

• Knowledge of office administrator responsibilities, systems and procedures

• Proficiency in MS Office (MS Excel and MS Outlook, in particular)

• Hands on experience with office machines (e.g. fax machines and printers)

• Familiarity with email scheduling tools, like Email Scheduler and Boomerang

• Excellent time management skills and ability to multi-task and prioritize work

• Attention to detail and problem solving skills

• Excellent written and verbal communication skills

• Strong organizational and planning skills in a fast-paced environment

• A creative mind with an ability to suggest improvements

• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Company Description

Homeland Property Preservation & Inspection provides customized quality services with complete accountability throughout the property preservation process for foreclosures and REO Properties. Our team is committed to the highest standard in the industry of dependability, quality and consistency in restoring your property to market value on time and within budget. No job is too small or too big. We have the assets and resources in place to respond immediately and get the job done! We are here to get your property on the market quickly and keep vacant properties secure, safe and well-maintained inside and out.