Human Resources + Administrative Associate

A

Anthos Home

Human Resources + Administrative Associate

New York, NY
Part Time
Paid
  • Responsibilities

    About Us:

    Anthos|Home is a groundbreaking startup dedicated to housing vulnerable New Yorkers. We're seeking a passionate and experienced Human Resources (HR) + Administrative Associate to join our team and make a significant impact on the lives of those in need of stable housing.

    The Role:

    The HR + Administrative Associate will report to the Human Resources Generalist and will be responsible for managing day-to-day administrative operations while also assisting in key HR functions. This dual role requires excellent organizational and communication skills, the ability to juggle multiple priorities, and a deep understanding of office and HR processes.

    Key Responsibilities:

    ****HR Support:

    • Assist in the hiring process, including conducting reference checks, coordinating pre-screen interviews, and scheduling interviews.
    • Maintain applicant tracking systems and ensure timely communication with candidates.
    • Assist with onboarding by preparing workstations, coordinating office supplies and equipment, and providing a complete office orientation for new hires.
    • Support in managing employee files, ensuring confidentiality and accuracy of HR records.
    • Other HR duties as assigned by supervisor

    Administrative and Office Support:

    • Manage key office email accounts, ensuring timely responses and appropriate follow-up with staff or external contacts.
    • Forward or respond to emails from staff, vendors, or external contacts, ensuring relevant teams or individuals receive necessary information.
    • Maintain cleanliness and organization in shared office spaces, including kitchen and meeting areas.
    • Manage the main office phone line and greet visitors in a professional manner.
    • Organize and coordinate logistics for office meetings, events, and training sessions, including catering, room setup, and technology needs.
    • Manage conference room scheduling and ensure meeting spaces are prepared with the necessary equipment and materials.
    • Maintain office security by managing visitor lists and building access through the building's visitor portal.
    • Coordinate the purchase of office supplies to ensure the office is well stocked and organized.
    • Create PowerPoint presentations and other materials to support HR and administrative functions.

    Qualifications:

    • Proven experience in an administrative or office support role with exposure to HR functions.
    • Strong organizational skills and attention to detail.
    • Excellent communication and interpersonal skills.
    • Ability to manage multiple tasks and priorities in a fast-paced environment.
    • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

    Additional Requirements

    • Ability to work independently and take initiative.
    • Experience with event coordination and facility management is preferred.
    • Discretion and ability to handle confidential information.

    Compensation and Benefits:

    • Competitive starting salary: $30,000-35,000/year, 20-25 hours per week (with potential to move to full-time depending on need)
    • 3 days in office per week (M, W, Th)
    • Comprehensive benefits package including:
      • 401(k) with 4% employer match
      • Professional development opportunities
      • Current Wellness Perks: Weekly yoga classes, Peloton and meditation app subscriptions

    Join Our Team:

    Be part of a mission-driven organization making a real difference in New York City. Apply now to join the Anthos|Home family and help create stable homes for those who need them most.

    How to Apply:

    Please send your resume and cover letter through our careers site here.

    Anthos|Home is committed to creating a diverse, inclusive, and equitable workplace. We are an Equal Opportunity Employer and welcome individuals of all backgrounds, experiences, abilities, and lived experiences to apply. Lived experiences is defined to include, but is not limited to, homelessness and/or housing instability. We believe that diverse perspectives strengthen our team and enhance our ability to serve our communities effectively. Any applicant who requires an accommodation during the application process should contact Anthos|Home to request such an accommodation.