Job purpose

The Human Resources Coordinator position is responsible for facilitating and administering generalist activities to support the day to day human resources operations. Works closely with the Senior Human Resources Manager and contributes to company-wide HR projects and initiatives.

Duties and responsibilities

• Maintains and assists with all administration for the Human Resources Department
• Assists Senior Human Resources Manager with daily tasks and projects
• Maintains knowledge of legal requirements and government reporting regulations affecting human resources functions and ensures policies, procedures, and reporting are in compliance
• Assists in managing the full employee life cycle process
• Manages entire new hire process for employees
• Recruitment: posting open positions, scheduling interviews, screening of candidates and initial interviews
• Plans and conducts new hire orientation
• Manages employee changes (new hires, job changes, transfers, manager changes, terminations, etc.) in company HRIS. Maintain data integrity of HRIS and participate in all system integration, upgrades and enhancements
• Maintains active and terminated employees’ I-9s according to USCIS rules.
• Manages employee files and record retention requirements for HR as per company guidelines
• Oversees employee files ensuring proper documentation of personnel actions
• Ensures that job descriptions and interview guides are maintained - accurate and up to date, particularly during periods of change
• Liaison with Payroll department to provide accurate information for bi-weekly payroll processing.
• Oversees and provides back up support for timecard maintenance
• Maintains tracking for FMLA
• Assists in ACA compliance and administrative reporting tasks
• Assists in the administration of benefits programs such as life, health, dental and disability insurances, vacation, leave of absence, and employee assistance program
• Assists in benefit vendor bill reconciliations
• Assists with OSHA reporting and Workers Compensation Claims
• Responds to inquiries regarding policies, procedures, programs, and employment verifications
• Responds to and participates in unemployment claims process
• Assists with performance review program to ensure effectiveness and compliance with company policies
• Assists in plans and coordinating Employee and Management Training Program (selection of training courses, coordinate dates and attendance, follow up with employees and managers to gather feedback)
• Assists in planning and coordinating company events
• Assists with cultural and employee programs, including wellbeing, employee events, and recognition.
• Assists the Senior Human Resources Manager with administrative responsibilities and special projects, including compilation of data, data analysis and report preparation/generation
• Maintains a focus for self and team on continuous learning that will enhance skill sets and growth opportunities
• The position responsibilities outlined above are in no way to be construed as all encompassing
• Other duties, responsibilities, and qualifications may be required and/or assigned as necessary

Skills

• Strong oral and written communication skills
• Strong interpersonal and organizational skills
• Ability to handle multiple priorities
• Strong attention to detail
• Ability to take initiative and analyze issues independently.
• Ability to perform under deadline pressure
• Ability to maintain the highest level of integrity, professionalism, fairness and confidentiality in all aspects of job performance
• Proficient in Microsoft Suite-Outlook, Word, Excel and PowerPoint required

Competencies

• Positive Energy Level
• Customer Relationships
• Team Player
• Change Management
• Organizational Effectiveness
• Independence

Qualifications

• Associate’s Degree in human resources, business administration or related field and/or equivalent
• 3 – 5 years HR experience, required
• Working knowledge in federal and state employment law, compensation, recruitment, benefits and leave of absences laws

Physical requirements

• Sitting, Standing, Walking
• Lifting, raising or lowering an object from one level to another (includes upward pulling)
• Carrying, pushing or pulling office items up to 10 lbs.
• Prolonged use of computer involved; use of hands and finger coordination; Specific vision abilities required by this job include close vision, distance vision. Color vision, depth perception and ability to adjust focus.

**The successful candidate must be able to pass a pre-employment background check and drug screening.

** ***This position is on-site at our office in Newport News, VA**