Job Description

Summary of Position

The Human Resources Coordinator provides administrative and operational support to internal and external stakeholders in all areas of the Human Resources department, including student employment.

Primary Responsibilities

• Coordinate and support the operational and administrative aspects of the employment life-cycle, ranging from posting jobs and recruitment support to onboarding and status changes up through termination of employment.
• Manage all onboarding responsibilities for new faculty, staff and student employees.
• Support hiring managers in navigating student employment processes, including position creation, hiring workflows, managing hours allocations, and compliance with university policies.
• Process student employment records and required forms, ensuring compliance with institutional and federal regulations.
• Serve as a resource for student employment-related inquiries from students and hiring managers.
• Coordinate and assist in facilitating bi-weekly new employee and benefits orientation sessions.
• In collaboration with the HR team, serve as the first point of contact for general questions and concerns. Triage more complex matters to the appropriate HR team member.
• Perform simple and complex data entry and reporting in HRIS and other HR databases.
• Manage confidential filing and archiving systems to ensure legal and policy compliance.

Additional Responsibilities

• Provide administrative support to the HR team as needed on a variety of tasks, projects and initiatives.
• May be assigned as a recruiter for entry-level and service positions.
• Order office supplies and basic troubleshooting/maintenance of HR office equipment.
• Maintain Human Resources website, job boards and social media accounts.
• All other duties as apparent or assigned by supervisor(s).

Work Environment and Physical Demands

• Typical working environment is an office setting. Sedentary work for long periods of time.
• This position works in the office Monday - Friday from 8:00am to 4:30pm.
• Working environment has frequent interruptions and walk-in traffic.
• Regular computer and phone use.

Qualifications

Minimum Qualifications

• Two (2) years of relevant administrative experience required, including at least one year of administrative experience working in Human Resources.
• Bachelors degree OR an additional four (4) years of relevant administrative experience.

Preferred Qualifications

• Previous experience with recruitment processes, such as candidate screening and participating in the interview process.
• Previous experience coordinating benefits and payroll functions.
• Ability to work effectively and collaboratively in a diverse work environment.
• Ability to work effectively in a team environment and independently with little supervision.

Knowledge, Skills, Abilities

• Excellent written and interpersonal communication skills.
• Commitment to providing superior customer service.
• Strong problem-solving and critical thinking skills and exceptional attention to detail and accuracy.
• Demonstrated ability to perform in a fast-paced, rapidly changing environment with multiple competing priorities.
• Ability to handle frequent interruptions.
• Able to take initiative, organize workflows, manage tasks and projects.
• Strong problem-solving and critical thinking skills.
• Exceptional attention to detail and accuracy.
• Demonstrated ability to perform in a fast-paced, rapidly changing environment with multiple competing priorities.
• Excellent computer skills, ability to learn new systems.

Additional Information

Application Instructions:

All applicants must attach the following for consideration:

• Resume (required)
• Cover Letter (required)

Compensation and Benefits at Augsburg

• The compensation range is $21.00 - $24.00 per hour, DOQ.

Augsburg University offers a competitive and comprehensive total rewards program including:

• Medical, dental and vision coverage
• A generous 403(b) matching program with an employer contributions of up to 8% upon eligibility
• Up to 100% tuition remission for employees, spouses and dependents, and participation in the Tuition Exchange program with colleges and universities throughout the US
• Generous paid time-off, including 14 paid holidays, 12 sick days, 2 community service days, and vacation of up to 22 days per year immediately upon hire
• Employer-paid STD, LTD and life insurance
• Employee Assistance Program (EAP) for all employees

Equal Opportunity and Affirmative Action Statement

Augsburg is an equal opportunity employer and does not discriminate on the basis of gender, sexual orientation, marital status, gender identity, race, age, disability, religion, national origin, color, or any other protected class.

Augsburg University is committed to providing equal employment opportunity to all applicants and employees regardless of their race, color, creed, religion, gender, age, national origin, familial status, disability, veteran status, sexual orientation, gender identity, gender expression, marital status or public assistance status, or any other characteristic protected by federal, state, or local law.

If you need a reasonable accommodation to complete our application process, please contact our Human Resources Department at phone number: 612-330-1058 or email: hr@augsburg.edu.