WilmerHale is a leading, full-service international law firm with 1,000 lawyers located throughout 12 offices in the United States, Europe and Asia. Our lawyers work at the intersection of government, technology and business, and we remain committed to our guiding principles of providing quality, excellent legal and client services; developing diversity among our lawyers and staff and cultivating an environment that promotes an ambitious spirit, collaboration and collegiality by drawing on the extraordinary talents and dynamic experience of our lawyers. Our goal is to reflect the diversity of our clients and the communities in which we practice.

Provides general administrative support to all members and functions of the Human Resources Department, including Recruiting, Employee Relations, Benefits, Compensation, HRIS and Training and Development.

About The Role

§ Acts as first point-of-contact for legal and support staff, providing general firm information, specific information relating to Human Resources or directing requests to the appropriate Administration liaison; answers department telephones.

§ Partners with the other HR coordinator to facilitate and lead all aspects of New Hire Orientation, including content, speakers, schedules, new hire and benefits paperwork and materials. Works with other HR coordinator to ensure program consistency across all U.S. offices. Serves as the main point of contact for the online onboarding application for new hires.

§ Assists recruiting team with reference checks, background checks, conference room coordination and job postings.

§ Maintains high quality internship programs by screening potential candidates, extending employment offers, educating students about WilmerHale, coordinating monthly events, staying in close contact with academic advisors and ensuring that students have a meaningful experience from beginning to end.

§ Provides support to the firm’s Leave Administrator by preparing and sending leave materials to employees, maintaining leave records, and serving as a second point of contact for leave inquiries.

§ Assists with firm-wide recognition programs by monitoring, tracking, reviewing, and generating staff awards.

§ Assists with various performance management and compensation activities, including but not limited to, reviewing draft evaluations, market pricing of positions and memo creation and review.

§ Responsible for all data entry; personal data changes, job changes, leave information, etc.

§ Maintains expertise in HR records compliance; specifically record retention and destruction. Maintains all personnel and recruiting files to ensure complete accuracy and confidentiality at all times.

§ Responsible for processing I9’s for all staff and attorneys.

§ Assists with the coordination of HR training programs, including research, meeting logistics and material preparation.

§ Assists with the coordination of the firm’s wellness programs.

§ Coordinates and assists with general administrative tasks, special projects and other duties as assigned.

§ Processes Department invoices and prepares vouchers for timely payment.

§ Contributes to the Firm’s Service Excellence initiative to consistently improve its image internally and externally. Displays professionalism, quality service and a “can do” attitude to internal members/departments of the Firm as well as external clients and vendors via electronic and print correspondence, over the telephone and in-person.

§ Assumes additional responsibility as assigned.

Required Skills

§ Excellent computer, interpersonal, and organizational skills.

§ Demonstrated experience handling highly sensitive and confidential matters discreetly.

Education:

§ Bachelor’s degree required.

Required Experience

§ 2+ years in human resources

For additional information about our benefits, please click here.

This job description is intended to describe the general nature and level of the work being performed by employees in the position. It is not intended to be a complete list of all responsibilities, duties, and skills for positions. The firm reserves the right at all times, in its sole discretion, to add or subtract duties and responsibilities, as it deems necessary.

WilmerHale is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, gender, sexual orientation, gender identity, national origin or ancestry, age, disability or veteran status, or other protected status.

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§ Excellent computer, interpersonal, and organizational skills.

§ Demonstrated experience handling highly sensitive and confidential matters discreetly.

Education:

§ Bachelor’s degree required.