Job Description

SUMMARY:

As part of the COVID-19 Community Testing Events team, the Data Entry Clerk position involves entering patient data from various sources into the electronic health record systems for processing, management and reporting. The individual will be responsible for managing large volumes of information that is sensitive and confidential. Information entered will be used by other team members for reference and reporting.

• This is a Temporary, Full-time assignment until December 31, 2020 (may extend depending on funds).  Schedule varies with weekends expected depending on test events. Benefits are not included.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

1. Gathering information (Name, DOB, Address, Phone Numbers, email) from individuals reporting to the Community Testing Sites for COVID testing.

2. Directing source individuals to their assigned area.

3. Efficiently and accurately enters data from electronic or paper formats into the identified system or database.

4. Quickly identifies any discrepancies in demographics and resolves accurately.

5. Processes reports as instructed by the Testing Coordinator.

6. Responsible for accurate and timely entry of COVID 19 information related to testing, case demographics and other significant metrics.

7. Works closely with the other department response teams in order to verify, process and enter data quickly and accurately

8. Resolve discrepancies in information and obtain further information for incomplete documents

9. Create data backups as part of a contingency plan

10. Other data and administrative duties as assigned.

SUPERVISORY RESPONSIBILITIES:

This position has no supervisory responsibilities.

TRAVEL & DRIVING REQUIREMENTS

Must be able to travel within our community testing sites

Driving is required for this position

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE:

• High School diploma required.

• Associate’s or bachelor’s degree preferred.

• 1-2 years' experience working with data entry and electronic database systems, preferably in a healthcare setting.

LANGUAGE SKILLS

Ability to read, analyze, and interpret documents. Possess adequate written and oral language skills to communicate clearly and effectively. Ability to respond appropriately to the most sensitive inquiries or complaints. Ability to create and deliver effective presentations to public groups, peer groups and/or leadership.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

Ability to calculate figures and amounts such as discounts, interest, proportions, percentages, and volume. Ability to apply concepts of basic algebra and geometry.

REASONING ABILITY

Ability to apply principles of logical thinking to a wide range of intellectual and practical problems. Ability to deal with a variety of abstract and concrete variables.

Ability to define problems, collect data, establish facts, and draw valid conclusions.

Ability to apply critical thinking skills to problem solve.

CERTIFICATES, LICENSES AND REGULATIONS

A valid California driver’s license and a good driving record will be required at the time of appointment and must be maintained throughout employment.

Current CPR certification or attain within 30 days of hire.

Applicants must successfully pass a pre-employment physical exam, tuberculin skin test or x-ray and urine drug screen test. Health must be adequate to perform all duties of the position.

Must pass criminal background check.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to stand. The employee is occasionally required to walk and stoop. The employee must regularly lift and/or move up to 10 pounds; may frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, peripheral vision, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Environment varies between office and offsite for testing events.

CUSTOMER RELATIONS

1. Responds promptly and with caring actions to patients and employees. Acknowledge psychosocial, spiritual and cultural beliefs and honor these beliefs.

2. Maintain professional working relationships with all levels of staff, clients and the public.

3. Be part of a team and cooperate in accomplishing department/organizational goals and objectives.

QUALITY MANAGEMENT

1. Displays knowledge of normal signs of human development and ability to assess and provide age appropriate care

2. Contribute to the success of the organization by participating in quality improvement activities.

SAFETY

1. Maintain current knowledge of policies and procedures as they relate to safe work practices.

2. Follow all safety procedures and report unsafe conditions.

HIPAA/COMPLIANCE

1. Maintain privacy of all patient, employee and volunteer information and access such information only on a need to know basis for business purposes.

2. Comply with all regulations regarding corporate integrity and security obligations.

3. Report unethical, fraudulent or unlawful behavior or activity.

Indian Preference shall be given in accordance with IHC’s Policies and Procedures.