Insero Talent Solutions has partnered with a privately held and rapidly growing construction company in Rochester, NY to recruit an Accounting Assistant.
Position Summary:
The Accounting Assistant reports directly to the Controller supporting the finance and estimating team with administrative and accounting responsibilities, including A/P, maintaining calendars, requesting W9’s from vendors, invoicing, managing files and documents and additional duties included.
Responsibilities:
- Maintaining accounting calendar
- Requesting vendors W9’s prior to invoice payments and checking appropriate box if vendor is to receive 1099.
- Ensuring markups to vendors prior to paying.
- Entering invoices into the system.
- Monitoring open purchase orders in system.
- Send tax exempt certificates at time of purchase.
- Close out any existing purchase orders that will not be fulfilled and verify with vendors prior.
- Answering office phones as needed.
- Daily sorting and distribution of incoming and outgoing mail.
- Daily input of new projects into company Bid Tracker.
- Publishing all Bid Tracker reports in a timely manner for weekly meetings.
- Managing data for bond requests.
- Organizing and downloading all bid documents.
- Frequently monitoring open bids for any updates needed prior to submittal deadline.
- Managing Construct Connect Website and company platform managing new bids, projects, documents, etc. Tasks include adding new projects, managing documents, sending big requests reminders.
- Updating estimating backlog document regularly in Excel.
- Assisting both accounting and estimating division with additional tasks as needed.
Requirements:
- HS Diploma; Associates degree or higher preferred with a minimum of 2-4 years of experience.
- Efficiency and ability to produce significant output with minimal wasted effort and time.
- Organization and planning: plan, organize, and schedules in an efficient and productive manner.
- Proactive Aggressiveness: moves quickly and takes a forceful stand. Takes initiatives to discover new methods of being productive.
- Detail-oriented: tasks details seriously and find delight in their work.
- Driven and self-motivated: does not need to be pushed to complete tasks. Possess the stamina to perform outstanding work and consistently works hard.
- Cultural fit: Positive attitude, collaborative, desire to take on new challenges, and practices the company values of communication, accountability, trust, and commitment daily.