Insero Talent Solutions has partnered with a privately held and rapidly growing construction company in Rochester, NY to recruit an Accounting Assistant.

Position Summary:

The Accounting Assistant reports directly to the Controller supporting the finance and estimating team with administrative and accounting responsibilities, including A/P, maintaining calendars, requesting W9’s from vendors, invoicing, managing files and documents and additional duties included.

Responsibilities:

• Maintaining accounting calendar
• Requesting vendors W9’s prior to invoice payments and checking appropriate box if vendor is to receive 1099.
• Ensuring markups to vendors prior to paying.
• Entering invoices into the system.
• Monitoring open purchase orders in system.
• Send tax exempt certificates at time of purchase.
• Close out any existing purchase orders that will not be fulfilled and verify with vendors prior.
• Answering office phones as needed.
• Daily sorting and distribution of incoming and outgoing mail.
• Daily input of new projects into company Bid Tracker.
• Publishing all Bid Tracker reports in a timely manner for weekly meetings.
• Managing data for bond requests.
• Organizing and downloading all bid documents.
• Frequently monitoring open bids for any updates needed prior to submittal deadline.
• Managing Construct Connect Website and company platform managing new bids, projects, documents, etc. Tasks include adding new projects, managing documents, sending big requests reminders.
• Updating estimating backlog document regularly in Excel.
• Assisting both accounting and estimating division with additional tasks as needed.

Requirements:

• HS Diploma; Associates degree or higher preferred with a minimum of 2-4 years of experience.
• Efficiency and ability to produce significant output with minimal wasted effort and time.
• Organization and planning: plan, organize, and schedules in an efficient and productive manner.
• Proactive Aggressiveness: moves quickly and takes a forceful stand. Takes initiatives to discover new methods of being productive.
• Detail-oriented: tasks details seriously and find delight in their work.
• Driven and self-motivated: does not need to be pushed to complete tasks. Possess the stamina to perform outstanding work and consistently works hard.
• Cultural fit: Positive attitude, collaborative, desire to take on new challenges, and practices the company values of communication, accountability, trust, and commitment daily.