Job Description

ENTRY LEVEL ADMINISTRATIVE ASSISTANT

Midtown East, New York

NYC-based hedge fund is seeking a bright, energetic and self-motivated Administrative Assistant to come join our team. The ideal candidate is an organized and resourceful individual with strong communication skills.

Responsibilities:

• Meet and greet all guests
• Maintain and manage daily office activity
• Assist with managing vendor relationships and master contact sheets
• Manage office inventories including supplies and pantry
• Organize and monitor conference room calendars
• Provide support to Firm executives
• Schedule meetings and appointments, including investor meetings
• Organize and monitor management company bills
• Answer phones and liaise with various employees and groups to effectively maintain calendars
• Book and organize travel arrangements and manage travel itineraries
• Assist with office administrative tasks as needed
• Assist with keeping the office clean and organized
• Assist with tracking IT open items

Qualifications:

• College degree required (minimum of 2 years)
• Strong communication skills and desire to work on a team
• Experience with Microsoft Office (i.e. Outlook, Word and Excel)
• Strong work ethic and the ability to maintain a positive can-do attitude under pressure
• Outstanding organizational skills and ability to multi-task
• Trustworthy and maturity to maintain confidential information
• This is a full-time in-office position
• Self-starter with team player attitude, who can also work well independently in a fast-paced environment

COMPENSATION AND JOB TYPE:

Full-Time - $50k-$55k per year with paid benefits