About You

• You thrive on making life easier for others and enjoy being the go-to person in the office.

• You're a natural problem solver and take pride in keeping things organized.

• Being the "Office Parent" appeals to you; you enjoy helping others and taking care of the office.

• You're not afraid to step in and get things done, whether it's scanning documents, scheduling appointments, or managing emails.

• You don’t get flustered working with clients, even when problems arise.

• Your clothes closet is a work of art and you’ve never met a mess you couldn’t organize.

• You are an expert documenter, keeping pristine digital and physical files.

• You thrive in a busy environment and you respond with a calm demeanor.

• Keeping others on task is one of your strengths.

• You're not necessarily a construction expert, but you're a quick learner who is open to understanding the nuances of the industry.

• You are energized by a company culture based on honesty, trust and integrity.

• You take immense pride in your ability to keep things running smoothly.

• Your motto is “poor communication leads to poor decisions”.

• You are the glue that keeps the team together by working effectively with folks who have different work styles.

Salary is $21-25 per hour, depending on experience.

What We Offer:

• Opportunity for regular performance-based raises, not restricted by a fixed timeframe

• Paid time off and paid holidays

• 401k after a year with an employer match

• Potential for growth and development in a supportive environment

• A chance to make a real impact on the success of the business

• An office that values fairness, trustworthiness, and personal integrity

• The opportunity to work in a pleasant and collaborative environment

About Us

Friend Construction LLC is more than just a company; we're a close-knit family of professionals. Our team is driven by a shared dedication to quality work, trust, and integrity. We care about our customers and employees as if they were part of our own family. The atmosphere here is one of collaboration, respect, and support, where everyone works together to achieve a common goal: excellence.

Please see our website for more details: https://www.friendconstructionvt.com

Administrative Assistant Expectations

• Your most important job will be keeping the owner on track to maximize his productivity.

• You’re the organizational linchpin of our office, helping to keep things running smoothly and supporting the team.

• You will be the frontlines of our phones, answering up to 20 phone calls a day during the busy season, and your friendly voice will be the first impression our customers have of Friend Construction, LLC.

• You will be responsible for office administration tasks and projects, including client documentation, entering invoices, entering timecards, checking the mail, scanning, scheduling and reconciling accounts.

• We’ll look to you to electronically document and manage email and phone correspondence in a timely and professional manner.

• It will be your responsibility to make sure bills and payroll are entered on time, customer invoicing and other bookkeeping activities are kept up to date and completed daily.

• You’ll support production by confirming appointments for estimates, creating estimate sheets, preparing the schedule for the next day, and keeping the owner on track with appointments.

• You’ll be responsible for taking on any administrative work required to allow the owner and sales team to focus on growing the business.

• You will schedule estimates and work closely with the owner to prevent him from overbooking himself or missing appointments.

• You'll become the go-to person for ordering supplies and managing office housekeeping.

• You will support our sales team and be a key player in customer documentation.

• It’s your job to collaborate with the team on scheduling and act as a liaison between sales and operations.

Administrative Assistant Skills & Qualifications

We’re flexible on the number of years of previous experience for this role. We highly favor talent and interest. Some candidates may see this list and feel discouraged because they don’t match all the items.

Please apply anyway: if you’re willing to learn, there’s a good chance you’re more qualified than you think you are.

• Calendar management and email correspondence experience

• A professional and warm phone and email presence

• Strong organizational skills, both physical and electronic

• Tech Savvy

• Proficiency in Microsoft Word and Excel

• Strong typing skills– no hen pecking

• Previous construction experience is a plus!

• Knowledge of QuickBooks or inventory management is a plus!

• Employment screenings will be run

How To Apply:

• Click the "Apply Now" button.

• Tell us about a time you encountered an organizational nightmare & what you did.

• Include your resume.

If you have held any of the following positions, we’d like to talk to you!

• Assistant Administrative Coordinator

• Office Coordinator

• Construction Office Assistant

• Receptionist

• Service Scheduling

• Personal Assistant

• Human Resources Assistant

• Assistant Property Manager

• Night Auditor

• Hotel Concierge

• Event Planning

• Catering Coordination

• Office Administrator

• Executive Assistant

• Executive Support Specialist