Job Description
We are looking for an executive/personal assistant in the Los Angeles area. This role is an exciting opportunity to work alongside a busy entrepreneur. You will be acting as the gatekeeper and right hand, and will handle all things on the personal and executive end. You will also run errands, accompany him on business trips, meetings and appointments. The ideal candidate will have experience in: assisting busy executives/talent, time management, production and oversight of hectic calendars. This role requires a 24/7 mentality, extreme organization, and a confident and positive attitude.
RESPONSIBILITIES
• Proactively manage a changing daily schedule of key activities: from arranging meetings and conference calls, podcast guests and travel.
• Have effective oversight of a chaotic calendar, with the ability to prioritize and meet obligations.
• Prepare and organize correspondence; relay pertinent information to determine the significance of issues in a timely and efficient manner.
• Responsible for heavy phone and email communications, submitting invoices, updating contacts and passwords, ordering supplies and handling shipments.
• Coordinate domestic and international travel and hotel accommodations.
• Facilitate general requests including: coordinating with company employees/clients/agencies, making reservations and personal plans.
PREFERRED QUALIFICATIONS:
• 3-5 years as an Executive Assistant.
• Reliable good car.
• Strong written and verbal communication skills.
• Must be bilingual in English and Spanish.
• Experience managing multiple priorities, administrative coordination, and logistics.
• Highly organized and able to multi-task with great follow-up skills.
• Have strong interpersonal skills.
• Experience with heavy/executive level calendar management
• High levels of integrity, discretion, and privacy. Willing to sign an NDA form.
• Impeccable attention to detail.
• Highly motivated and able to work effectively with minimal supervision
• Ability to utilize tact, discretion and good judgment at all times - especially when exposed to confidential or sensitive material.
• Ability to identity critical issues quickly and navigate priorities based on last minute changes.
• Displays a positive and approachable personality.
• Have the initiative to efficiently meet the demands of employer’s obligations.
• Flexibility/adaptability, as this position has a wide range of expectations.
Industry
Company Description
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