Job Description

ACCOUNTING SPECIALIST

LOCATION: ANKENY, IOWA

FULL TIME, HOURLY

ROLE DEFINITION

The Account Specialist will process vendor and subcontractor invoices, ensure proper approval in a paperless system and process accounts payable checks as scheduled.  The Specialist will also wobackup to the payroll department.  This role will provide financial, administrative, and clerical services to ensure accuracy and efficiency of operations.  The position will manage a variety of bookkeeping and job related responsibilities to support the Keen team and projects using Excel, Sage 300 Timberline and Procore Construction Software. 

PROTECT PEOPLE

• Maintain employee and customer confidence and protect all operations by keeping information confidential.

• Instill the Keen safety culture through daily actions on all assigned projects and duties.

BUILD RELATIONSHIPS

• Review, verify and enter Vendor, Subcontractor, and Overhead invoices for payments and prepare lien waivers for Subcontractors. 

• Reconcile Vendor statements, research and correct any discrepancies found.

• Maintain Vendor 1099 files.

• Audit and Process credit card receipts and statements in a paperless environment.

• Process expense reports and check requests.

• Assist in accounting processes and communication.

• Provide high level of customer service to Vendor and Subcontractors regarding their statements and past due accounts, along with all other accounting inquires Company wide.

• Assist in accounting related meetings by supporting open communication and collaboration to build a team atmosphere, resolve conflicts early, and report findings on related projects. 

• Provide basic support for all other departments as needed, along with other assigned duties.

FOCUS ON END GOALS 

• Assist in guarantee weekly disbursement of multi-state payroll, including garnish

• Set-up and update accounting systems to reflect our current and ever changing tax and garnishment rules and regulations.

• ments, benefits, and taxes to employees consistent with federal and state wage and hour laws.

• Void checks in the accounts payable system if needed to ensure correct reporting.

• Organize and maintain files, correspondences, and records thoroughly and accurately in accordance with company policy and accepted accounting practice.

• Review and process open account applications for approval and update as needed.  

• Complete payments and control expenditures and scan documents into related software

• Process returned Subcontractor lien waivers.

• Provide assistance and supporting documentation for audits

• Reconcile and balance transactions for designated areas accurately and in accordance with applicable laws.

DRIVE INNOVATION

• Maintain accounting recordkeeping which includes data entry, scanning, filing documents and making copies and improving a paperless accounting system.

• Critically review and analyze current accounts payable and payroll tax procedures in order to recommend and implement changes leading to best-practice operations.

• Understand how the business operations and financial processes are connected.

EDUCATION AND QUALIFICATIONS

• High School diploma required, college courses in accounting preferred but not required if experienced.

• 2+ years of prior accounting experience in the construction or manufacturing industry.

• Experience with Excel, Sage 300 Timberline Construction Software including Paperless.

• Knowledge of accounts payable systems and procedures, financial chart of accounts and construction job costing procedures.

• Individual with a strong work ethic that is detail orientated, professional and reliable

• Strong research, resolution and documentation skills.

• Self-starter with the ability to work independently and with a team in a fast-paced and high volume environment with an emphasis on accuracy and timeliness.

• Ability to communicate effectively and professionally both in writing and verbally.

BENEFITS AND ADDITIONAL COMPANY INFORMATION LOCATED ON OUR CAREER SECTION OF OUR WEBSITE.

HTTPS://KEENPROJECTSOLUTIONS.COM/CAREERS/

Company Description

KEEN Project Solutions, LLC functions with respect for people and processes. We are experts in General Contracting, Construction Management, Engineering, and Millwright Services. Over many years of working with customers we have refined our knowledge and disciplines to focus on your business needs and processes. From our management team to our professional millwrights we ensure unwavering alignment to the goal of safely delivering a commissioned facility. https://keenprojectsolutions.com/careers/