Benefits:

401(k) matching

Competitive salary

Health insurance

Paid time off

Small law firm in Stoneham, Massachusetts is looking for a professional and organized administrative assistant to manage the front desk of our fast-paced estate planning/elder firm. The ideal candidate will be the first point of contact for clients and visitors, providing a welcoming and efficient experience. This role involves a variety of administrative tasks to support our legal team and ensure smooth office operations. Salary commensurate with experience.

Key Responsibilities: Greet clients and visitors, directing them to the appropriate individuals. Answer, screen, and route incoming calls in a professional manner. Schedule and confirm appointments for attorneys and other staff. Maintain a tidy and organized reception area. Manage and distribute incoming and outgoing mail and deliveries. Assist with the preparation and distribution of legal documents and correspondence. Perform general office duties such as filing, photocopying, and scanning. Maintain office supplies and coordinate office services. Conduct new client intakes. Handle inquiries from clients and visitors, providing information and assistance as needed.

Qualifications: High school diploma or equivalent. Additional qualifications in office administration or secretarial work. Professional appearance and demeanor. Possess a good understanding of business relationships and client confidentiality principles. Strong organizational skills and attention to detail. Ability to work independently, multitask and manage time effectively in a fast-paced environment. Excellent written and verbal communication skills with a strong command of grammar, spelling and punctuation. Proficiency in Microsoft Office Suite and office equipment (e.g., copiers, scanners, etc.). Experience with creating and editing Excel spreadsheets, including simple formulas and formatting. Advanced word processing skills including the use of styles, tracking, outline numbering, pagination, and headers and footers. MA notary public helpful.