Responsibilities

• Communicating in a professional manner with all existing and potential clients.

• Scheduling new court dates, deadlines, and client meetings in firm calendar to assure that attorneys' calendars are accurately maintained and organized

• Noticing depositions and scheduling court reporters/videographers

• Interacting with the courts and administrative agencies regarding hearings, motions, and other appearances

• Preparing and sending legal correspondence as directed by attorneys

• Organizing case files (i.e. electronic and manual)

• Drafting letters to the District Attorney or City Attorney's office for informal requests for discovery.

• Requesting discovery from various law enforcement offices and agencies

• Picking up media discovery from various prosecutorial offices in San Diego county

• Preparing subpoenas, substitution of attorney forms, assisting attorneys in filing and preparing exhibits for motions, drafting case memorandums to assist attorneys in preparation of cases, etc

• Undertake other duties as needed to ensure the firm operates efficiently

• Take care of administrative tasks and office correspondence by answering phone calls and emails, communicating with opposing attorney offices, taking dictation, and informing the team of upcoming deadlines

Qualifications

• Minimum 1 year of prior experience in a law firm environment as a legal assistant working in criminal law, civil litigation or family law

• Must be able to prioritize tasks with demanding deadlines and work well with others in a fast-paced environment

• Must be extremely detail-oriented and apply critical thinking skills

• Proficient with MS Office Suite, including spreadsheets, and case management software

• Exhibit a strong work ethic with high standards for reliability, and quality of work

• Must be able to prioritize and multitask various daily tasks

• Must be punctual, reliable, and have good attendance

• Have excellent spelling, typing, and grammar skills

• Must have excellent communication skills in both oral and written form, and interpersonal skills.

• Display a positive and team-focused attitude

• Bilingual in Spanish and English is preferred but not required

• Some knowledge of legal software, case management, and docketing programs

• Ability to work effectively in a fast-paced environment and meet deadlines with quick turnaround times

• Must be able to type at least 50 WPM