Our client, an international law firm with offices throughout the United States, seeks a temporary Legal Assistant/Secretary to join its busy Miami office. Our ideal candidate will assist attorneys with all aspects of litigation including discovery, court filings and trial preparation. This role is at a global firm with a 2/3 hybrid schedule until approximately March 2025.

Responsibilities:

• Preparing preliminary pleadings, i.e. notices of appearance/email designations, deposition notices, motions for extensions, discovery pleadings and assist attorneys with removal from state to federal court filings and service of discovery
• Intake of all incoming correspondence and court filings, including saving into file appropriately and calendaring all deadlines without supervision
• Schedule depositions, hearings, and conferences. Will be solely responsible for routine follow ups for each, and coordinating/finalizing with counsel and court reporters

Position Requirements:

• Superior organizational skills, the ability to handle a fast-paced environment, multitask, pay strict attention to detail and take initiative to ensure all tasks are completed in a timely manner with minimal errors is required
• Proficiency with the Microsoft Office Suite (advanced Word, Excel and Outlook)
• Effective communication skills and ability to proactively manage assignments

Education and Experience Requirements:

• Minimum 4 years of experience as a legal assistant
• Knowledge of iManage and/or ChromeRiver highly preferred
• Thorough working knowledge of and experience with e-filing portals for counties across the state of Florida and federal courts