Benefits:

401(k)

Dental insurance

Health insurance

Paid time off

Vision insurance

Job Summary

Transcribes correspondence and documents from digital audio files dictated by attorneys.

Prepares legal papers using fill-in forms published by the New York Workers Compensation Board (https://www.wcb.ny.gov/content/main/forms/AllForms.jsp)

Corresponds with clients, witnesses, attorney offices, and WCB via telephone, mail and email.

General Accountabilities

Prepare and process legal documents and papers, such as pre-hearing conference statements, appeals, rebuttals, memoranda, subpoenas, and settlement agreements.

Accurately transcribe dictation created and uploaded by attorneys.

Prioritize and manage multiple tasks.

Meet deadlines set by laws, judges, clients and attorneys.

Communicate clearly and effectively via phone, fax, and email.

Enter data in firm case management software.

Enter billing information into firm billing software.

Organize and maintain law library, documents, and case files.

Schedule appointments.

Make photocopies of correspondence, documents, and other printed matter.

Assist attorneys in collecting information.

Drafts and transcribes office memos.

Treat all with courtesy and respect.

*The company reserves the right to add or change duties at any time.

Qualifications

Previous experience as a Legal Assistant or similar role is preferred

Certification or diploma as a Legal Assistant is preferred

Familiarity with legal procedures, terminology, and the court system

Strong verbal and written communication skills

Highly organized with document management experience

Comfortable Microsoft Office and case management software

Ability to multitask and work well under pressure

Skills

Excellent verbal and written communication

Active listening

Critical thinking

Well organized

Time management

Customer/Client service

Transcription

Reliability

Team player

Software

Microsoft Word

Microsoft Outlook

Microsoft Excel

SpeechLive (digital dictation platform)

NetDocuments (document management system)

Practice Master (case management system)