We are seeking a highly organized and detail-oriented Legal Secretary to join our Business team in Boston. This role will involve providing specialized secretarial and clerical support to attorneys and paralegals, ensuring efficient document management, client communication, and administrative coordination. The ideal candidate will be a proactive professional with a strong ability to multitask and manage responsibilities in a fast-paced environment.

Key Responsibilities:

• Document Preparation: Transcribe and prepare documents from dictation, drafts, handwritten notes, or oral instructions, including redlining and proofreading.
• Communication: Handle incoming and outgoing calls professionally, maintain good client relationships, and manage mail for assigned timekeepers.
• Timekeeping & Billing: Enter time daily using IntApp, maintain accurate records, and review and handle prebills.
• File Management: Create and maintain chronological files and indexes, ensuring all documents are organized and up to date. Forward materials to the Information Governance department when needed.
• Business Development Support: Use the CRM tool to manage attorney contacts, update information, and resolve conflicts.
• Travel & Reimbursement: Make travel arrangements per firm policies and process expense reports, check requests and reimbursements.
• Administrative Support: Schedule meetings, maintain calendars, coordinate procedures, and compile materials for audits. Handle messenger, copy center, and facsimile requests as needed.
• General Assistance: Support other secretaries and timekeepers, assist with new business forms, and reconcile telephone charge reports.

Required Skills and Experience:

• Firm Tools Proficiency: Proficiency in Microsoft Office suite, iManage, and other firm applications after orientation.
• Attention to Detail: Ability to type quickly and accurately with great attention to detail.
• Availability: Must be available to work overtime as required.

Preferred Qualifications:

• Previous business/corporate secretarial experience.
• College degree or business college certificate.

Key Competencies:

• Strong ability to work independently and as part of a team in a fast-paced environment.
• Excellent organizational and time-management skills.
• Proactive, diplomatic, and tactful approach to work assignments and client interactions.
• Excellent written and verbal communication skills with attention to detail.
• Reliable, punctual, and committed to maintaining a professional demeanor at all times.

Compensation and Benefits:

• The expected hourly pay range for this position with a 37.5-hour workweek is $32.00 - $47.00 ($62,400.00 - $91,650.00 annually).
• Comprehensive benefits package, including medical, dental, and vision insurance, life insurance, AD&D, long-term care coverage, and more.
• Firm-paid life insurance, AD&D, LTD, short-term medical benefits.
• 20 days of Paid Time Off (PTO) and 10 paid holidays annually.
• Generous parental leave and fertility benefits.

If you are an organized, reliable, and detail-oriented professional seeking a dynamic and rewarding career, we encourage you to apply.