A nationally recognized law firm in San Diego, CA is seeking a qualified, dynamic individual for the role of Product Liability Legal Secretary. The successful candidate will become an expert in navigating a client’s internal systems to gather information related to legal matters, as well as managing complex technology systems to locate, organize, and compile documents and data for use in litigation. The Paralegal Assistant will also be responsible for maintaining indices, preparing documents, and organizing information for legal presentations. A key aspect of this role involves developing strong working relationships with, and deep knowledge of, a large and diverse technology client.

Essential Functions

• These essential functions are primary job duties that the incumbent must be able to perform unassisted or with some reasonable accommodation:
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• Search and retrieve information using client databases.
• Compile information for discovery responses and deposition preparation.
• Transfer client documents from client-issued laptops to firm drives and update the tracking matrix.
• Redact client documents prior to production.
• Assist with accurate document productions.
• Maintain document inventories and indices.
• Prepare deposition and trial exhibits.
• Organize and number documents and compile data as directed by attorneys and paralegals.
• Assemble and organize documents into electronic binders.
• Search and retrieve documents containing information requested by attorneys or paralegals.
• Maintain departmental and case files, including obtaining information or documents from outside parties.
• Perform research and investigative tasks, including obtaining information or documents from outside parties, as directed.
• Organize documents or reports for in-house and/or outside distribution.
• Assist with the preparation of statistical and comparative analyses.
• Complete various other legal practice support tasks as assigned by paralegals or attorneys.
• Perform other duties as assigned.

Specific Skills Required

• Ability to express oneself effectively, both orally and in writing.
• Strong organizational skills and attention to detail.
• Ability to work in a fast-paced environment, handle multiple assignments, and work well under pressure.
• Proficiency in MS Office Applications including Word, Outlook, and Excel.
• Ability to navigate and deliver results within a large, complex organization.
• An innate curiosity, tolerance for ambiguity, a sense of humor, and an interest in experimenting and innovating.
• Nimble use of technology.

Education & Experience

• High school diploma and a minimum of one year of related work experience, or equivalent.
• Paralegal Assistant or legal support experience preferred.
• AA or BA degree preferred.
• Experience with project management or knowledge management is also preferred.

Compensation & Benefits

• Compensation depends on qualifications and experience.
• San Diego compensation range: $52,340 to $74,490 annually
• Washington State compensation range: $48,020 to $68,340 annually
• This position is eligible for an annual discretionary bonus, 401(k) plan, medical, dental, and vision insurance, accrued paid time off plan starting at 20 days annually, personal medical and parental leave, up to 10 paid holidays, and family care benefits.