Our client, a large firm with 11 national locations, offers their professional staff the opportunity to take their careers as far as they can envision. Through innovative workplace programs and initiatives, the firm continually invest in their growth and development as employees and as people. The firm loves to reward exemplary professional efforts at every level of the firm.

This is with a defense firm. Due to conflict issues, our client is not accepting applicants with plaintiff experience. Defense only.

Position Summary

Our client is seeking a Legal Administrative Assistant for their Tampa office. Qualified candidates must possess a minimum of 4 years of experience as a legal administrative assistant with a focus on litigation. Qualified candidates must be proactive, flexible, a strong team player, detail-oriented, have excellent organizational and communication skills, and demonstrate technical proficiency in using Microsoft Word, Excel, and Outlook. iManage experience is a plus. The ability to multi-task and prioritize tasks based on the practice group’s business needs is essential.

Duties & Responsibilities

• Assist attorneys in preparing, proofreading and revising legal documents
• Scheduling of Court appearances and depositions; calendaring and docketing
• Experience with efiling documents in Federal and Florida State Courts
• Time entry and client billing
• Maintenance of files and records
• Prepare and submit Cash Disbursement Requests (CDRs) for processing vendor
• invoices in a timely manner; monitor payment of invoices
• Submission of new business intake and conflicts checks
• Scheduling travel, appointments and meetings
• Processing expense statements in a timely manner
• Maintaining attorneys’ calendars and contact lists
• Backup coverage for other Legal Administrative Assistants when necessary