Litigation Secretary

Consultative Search Group

Litigation Secretary

Los Angeles, CA
Full Time
Paid
  • Responsibilities

    A prestigious law firm seeks a Litigation Secretary to join their dynamic team. This position is responsible for responsible for providing support to attorneys on a day-to-day basis, as well as working closely with clients and other team members to ensure effective and timely attention to important legal matters.

    Responsibilities

     

    • Use word processing and document management software to prepare, revise, format and finalize a wide variety of legal such as correspondence, pleadings, discovery, memoranda, agreements and other legal documents under time-sensitive deadlines. Some pleading/discovery drafting required.
    • Prepare documents for filing and/or service including: proofreading, editing, finalizing documents, generating TOC/TOA, gathering exhibits, ensuring compliance with all Federal, State, and/or Local Rules.
    • Heavy e-filing with state and federal courts. Current knowledge of Federal CM/ECF e-filing procedures. Some appellate court filings using TrueFiling.
    • Docket case deadlines using CompuLaw for all incoming mail, motions, discovery, trial/post trial, mediation, arbitration and appellate deadlines.
    • Create mediation, arbitration, hearing and trial binders; prepare discovery shells; set up and maintain litigation files; party and witness subpoenas.
    • Open new client/matters and send conflict checks email on behalf of attorneys.
    • Case management, including database management and electronic file organization.
    • Assist with preparation for and scheduling of meetings, teleconferences, conferences and travel.
    • Assist with trial preparation.
    • Answer, screen and respond to phone calls.
    • Enter attorneys’ billable time as requested according to Firm billing policies.
    • Maintain and track CLE records for attorneys.
    • Prepare and submit expense/reimbursement reports.
    • Provide backup support to other attorneys and timekeepers as needed. Volunteer for overflow work assignments when time permits and actively seek to maximize productivity and promote teamwork.
    • Performs other duties and responsibilities as assigned.

    Qualifications

     

    • Minimum 5 years’ experience working as a personal injury, employment or consumer litigation secretary.
    • Excellent verbal and written communication skills and the ability to build effective internal and external client relationships.
    • Can-do attitude and flexible approach.
    • Strong organizational skills and the ability to apply strong attention to detail to all levels of work.
    • Must be extremely detail oriented, organized and have great follow through skills.

     

     

    • Ability to multi-task while maintaining quality work product and timely respond to deadlines as well as ability to balance workload.
    • Perform complex tasks that may be highly confidential or sensitive in nature, requiring discretion and diplomacy.
    • Proficient using MS Office products (Word, Excel, PowerPoint, Outlook).
    • Must be able to work overtime as needed.

     

     

     

     

    Many of our job openings can be viewed at https://consultativesg.crelate.com/portal


    IND-1

  • Compensation
    $90,000-$115,000 per year