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Accounting Operations Manager

Valparaiso University 

Accounting Operations Manager

Valparaiso, IN
Full Time
Paid
  • Responsibilities

    The Event Manager coordinates the scheduling and related processes for facilities and services for all customers, including students and their organizations, internal departments, and external organizations that plan to use the Harre Union and the other areas of campus the Union oversees in other building spaces, for all events.  The Event Manager provides supervision and development of student administrative support staff.  The Event Manager also supports the summer camps and conferences program and provides service to customers.  The Event Manager coordinates reception and customer service desk practices.   The Event Manager works collaboratively with the Union staff and other University departments to help ensure the success of events.  The Event Manager serves the campus as the point of contact for EMS software utilization, training and space reservation and scheduling across campus for all areas overseen by the Union.

     

    MAJOR RESPONSIBILITIES:

    • Oversee and manage all aspects of scheduling events and reservations for the Union and the areas it oversees during different times all around the campus
    • Support student staff and supervise student administrative staff assistants
    • Guide all internal and external customers through the event planning process
    • Interpret and communicate all campus and Union policies, guidelines and requirements to all customers
    • Assist in the development, marketing, and customer service to summer camps and conferences
    • Monitor and adapt event preparations and work with the Director to meet customer needs
    • Serve as a primary liaison between clients, Facilities Management, Catering services, Parking, and other campus offices for events

     

    KNOWLEDGE AND SKILLS:

    • A 2-year or a 4-year college degree required
    • Ability and experience working with students and people from diverse backgrounds

     

     

    PREFERRED QUALIFICATIONS/SKILLS:

    • Master’s degree preferred (student affairs/higher education or related area)
    • Experience working at a College/University or Student Union preferred
    • Knowledge of or ability to learn event-planning processes
    • Knowledge of and/or the aptitude to learn and use computer scheduling software, EMS experience is preferred
    • Excellent organizational, planning, and interpersonal skills
    • Must possess excellent customer service skills
    • Excellent verbal and written communication skills
    • Ability to work under limited supervision and to interact with all levels of staff and faculty at a University
    • Ability to prioritize multiple projects at the same time
    • Ability to understand business and billing processes
    • Ability to assist with the development of training programs and present to student staff or campus staff
    • Ability to adapt to a constantly changing environment
    • Experience and ability to work within a team environment
    • Must be creative and self-motivated
    • Ability to problem solve and develop effective solutions
    • Experience in internal process improvement in an organization
    • Must be able to work a flexible schedule when asked that may include some evenings and weekends based on events
    • The willingness to work at a University committed to Christian higher education in the Lutheran tradition

     

    SUCCESSFUL APPLICANTS WILL DEMONSTRATE A COMMITMENT TO CULTURAL DIVERSITY AND THE ABILITY TO WORK WITH INDIVIDUALS OR GROUPS FROM DIVERSE BACKGROUNDS.

     

    EMPLOYMENT AT VALPARAISO UNIVERSITY WILL REQUIRE A CRIMINAL BACKGROUND CHECK.

     

    To be considered for this position you must upload:

    • Cover letter
    • Resume
    • List of 3 professional references
    • Answer all the application questions

     

    PLEASE ADDRESS COVER LETTER TO:

    Carolyn Whittier, Assistant Vice President for Student Life

    Valparaiso University

    Valparaiso, IN  46383

    Required Skills Required Experience

  • Qualifications
    • Excellent written and verbal communication skills.
    • Good organizational skills with ability to prioritize effectively and meet deadlines in a professional manner.
    • Ability to develop and sustain successful relationships with community agencies and resources,
    • Empathic patience with individuals who are heavily-impacted by addiction, mental health concerns, and trauma.
    • Demonstrated ability to work effectively under stressful conditions with people of varying socioeconomic backgrounds, sexual orientations and ethnic diversity.
    • Ability to be flexible, supportive and to work cooperatively with co-workers as a member of a diverse team.
    • Able to work a 40-hour work week, including one weeknight late shift (11:30am-8pm) and willingness to work Thanksgiving Day morning.
    • Proficient and experienced with Microsoft Office applications; particularly Word, Excel, and Outlook.  Must be able to work efficiently and effectively with customized databases and technology, and conduct Internet research.
    • Must demonstrate strict attention to detail.
    • Valid Washington State Driver License and driving record acceptable to Plymouth insurance providers. Ability and willingness to transport tenants to appointments on a regular basis.