ROLE AND RESPONSIBILITIES:
- Track orders, answer questions about shipments, answer billing questions.
- Track and maintain specifics related to what is coming in or going out of the company.
- Keep electronic (Excel) and/or paper files accurate and up-to-date
- Track stock and inventory counts.
- Responsible for scheduling pick-ups and generating and confirming rate forms.
- Responsible for selection and evaluation of carriers; Follow up once quote is received and have competitive rates carrier is setup in the system.
- Work with internal management to develop systems to track shipping, distribution, inventory control, and reporting for internal audits.
- Responsible for reviewing and requesting Mid-West bookings to corresponding shipping line.
- Preparation of freight summaries for all export shipments that require it.
- Responsible for tracking and updating the ETA per container in SharePoint.
- Available to serve as a backup for brokerage inventory entry and overall coordination process.
- Responsible for promptly notify supply chain and customer as necessary of any delays, troubleshoot
- Available to serve as a backup for raw material inventory entry, raw material inventory control/yard, empty trailer notification and RMI Report.
- Be cross-trained to assist the Logistics Specialist II when needed.
- All related duties as assigned.
· Maintain up-to-date Excel file with quotes from existing carriers and their COIs.
· Responsible for RSC – Monthly Reconciliation Report and Weekly ETA Report
· Responsible of verifying all scans folders and filling folders.
· Coordinate multiple orders and group the orders together for pick-up to ensure efficiency.
· Handle discrepancies that arise with the carrier and review agreed-upon terms.
· Serve as liaison with internal teams, clients, and freight forwarders.
· Coordinate pick-ups
· Serve as liaison with internal teams, raw material suppliers, and freight forwarders.
· Responsible for conducting all export documentation cycle and notify about any irregularities Logistics Manager/ Sales Dept.
problems, and develop solutions to mitigate impact on our service level.
QUALIFICATIONS/SKILLS:
· 2-3 years of direct experience as a Logistics Specialist
- Bilingual (English/Spanish) required
- Proficiency in Microsoft Office products
- Strong written and verbal communication skills.
- Excellent attention to detail, accuracy, and able to problem solve.
- Strong organizational skills with the ability to multi-task