Information Governance Manager Opportunity with Traylor Bros., Inc.!

Traylor Bros., Inc. is a highly-respected heavy civil construction company working on some of the biggest, most technically challenging bridge, marine, and underground jobs in North America. William F. Traylor founded Traylor Bros. in 1946, finding success by taking on - and succeeding with - extremely challenging projects. His combination of honesty, courage, and innovative abilities are the traits that embody the firm to this day.

What makes us different?

Our Mission is to excel at constructing complex infrastructure safer, better, and faster by engaging the entrepreneurial and innovative spirit of our team members and providing a limitless opportunity for personal and professional growth in a close-knit and collaborative organization.

Our Core Values:

Safety . We are committed to providing a safe work environment. This is always our priority.

People . Our talented team is our greatest asset. We provide opportunity, reward performance, and support a positive and balanced work environment.

Innovation. We have the ability to engineer creative solutions to overcome any obstacle.

Ethics. We are honest and ethical in all our business dealings.

Communication. We encourage open and honest communication throughout our organization.

Community. We add value to our industry and the communities in which we work.

Position Summary

We are seeking a highly motivated and detail-oriented Information Governance Manager to join our team. This role will be responsible for managing and maintaining the organization's Information Governance (IG) program, providing limited paralegal support to the Legal department, administering the company’s mobile phone app, and assisting the Marketing department with information needed for proposals. The ideal candidate will have a strong background in information governance, and legal support, excellent organizational skills, and the ability to manage multiple responsibilities effectively.

The Information Governance Manager is responsible for building, maintaining, and auditing the company’s IG program, as well as participating in the development and implementation of legal processes and technical solutions relating to IG. The Information Governance Manager plays a strategic role, helping to make decisions and provide oversight of the IG program. The Information Governance Manager serves as the primary advisor to senior executive management concerning IG policies and practices.

Candidates for this position must possess comprehensive management skills, including organizational leadership capabilities. Must be able to manage multiple initiatives and operate at both the Program and Project level. IG coordinators are located around the country, so the ability to manage remote teams is an essential skill for this position.

Required Skills

_ MAJOR RESPONSIBILITIES:_

Information Governance:

· Develop a strategic plan for the IG program using best practice methodologies to support and achieve long-range organizational goals.

· Review, revise, recommend, and create organizational business policies to achieve compliance with technology, legal, IG, and business requirements.

· Leverage the matrix of departmental IG coordinators to ensure efficient and effective implementation of IG program requirements.

· Review IG program effectiveness by setting benchmarks, evaluating program performance, and reallocating resources.

· Develop IG policies, procedures, and methodologies for management of both paper and electronic records, by reviewing and analyzing recordkeeping methodologies and requirements.

· Oversee training programs designed to educate active employees and new hires on IG policies and procedures; advocate the importance of compliance with the IG program at all levels within the organization.

· Coordinate with the appropriate teams regarding offsite paper records storage, including the indexing of paper records inventories, secure movement of records between facilities, and relationships with storage vendors, to ensure compliance with all IG policies.

· Partner with Information Technology to develop best practices and procedures related to managing electronic information repositories, as well as evaluate and recommend technical solutions that support the IG program.

· Coordinate with internal Communications team to build and maintain an internal SharePoint site or other appropriate platform for the IG program.

· Serve as liaison between the organization and a third-party consulting firm to shape and build out the organization’s IG program.

· Once built out, manage operational IG and document control processes, procedures, and policies to ensure proper document collection, retention, and retrievability of physical and electronic records and data. This includes all systems, tools, and phases related to the document lifecycle.

· Assist departments and projects in the application of information governance and document control policies, procedures, and techniques, including implementing technologies that support standardized filing systems, indexing, classification schemes, records storage, retrieval, and disposition.

· Maintain organizational records in appropriate repositories, facilitate the record retention schedule, provide technical assistance to projects, and perform related duties as required.

· Manage the development, collection, and reporting of records management metrics to help measure the effectiveness of the program, including escalation of issues when appropriate.

Legal Support:

· Assist the legal department with reviewing non-disclosure agreements, credit applications, and other agreements in accordance with company-provided guidance.

· Provide support as needed for various legal matters.

· Maintain and organize legal documents and ensure their accessibility and compliance.

Mobile App Administration:

· Administer the company’s mobile phone app, ensuring it provides access to key documents and compliance guidance.

· Update and maintain app content to reflect the most current information and resources.

Marketing Support:

· Assist the Marketing department with responses to Requests for Proposals (RFPs) on major infrastructure projects.

· Collaborate with Marketing to ensure information needed for RFPs is comprehensive and accurate.

Other Responsibilities:

· Support the strategic communications plan for the information governance program to engage, educate, and influence key stakeholders about information governance and records management issues, policies, procedures, and controls.

· Communicate, engage with, and support project teams and company departments to ensure the adoption of appropriate controls while facilitating technology and process needs of project teams and company departments.

· Carry out standardized training and auditing on policies, procedures, and systems during various phases of the development process to ensure compliance across projects and departments. Perform other duties as assigned.

Preferred Qualifications:

· BA/BS + 5 years of relevant experience or demonstrated equivalency of experience and/or education

· Proficient in Office 365 and document management systems such as SharePoint

· Experience with document control on large infrastructure projects

· Proficient in MS Office applications

· Excellent communication skills

Physical Demands and Travel Requirements:

· Travel may be required to visit project locations, other office locations, and attend training and meetings

· Ability to sit or stand for the workday

· Occasionally required to stoop, bend, walk, and crouch

· Ability to lift, on an occasional basis, at least 35 pounds

Required Experience

MAJOR RESPONSIBILITIES:

Information Governance:

· Develop a strategic plan for the IG program using best practice methodologies to support and achieve long-range organizational goals.

· Review, revise, recommend, and create organizational business policies to achieve compliance with technology, legal, IG, and business requirements.

· Leverage the matrix of departmental IG coordinators to ensure efficient and effective implementation of IG program requirements.

· Review IG program effectiveness by setting benchmarks, evaluating program performance, and reallocating resources.

· Develop IG policies, procedures, and methodologies for management of both paper and electronic records, by reviewing and analyzing recordkeeping methodologies and requirements.

· Oversee training programs designed to educate active employees and new hires on IG policies and procedures; advocate the importance of compliance with the IG program at all levels within the organization.

· Coordinate with the appropriate teams regarding offsite paper records storage, including the indexing of paper records inventories, secure movement of records between facilities, and relationships with storage vendors, to ensure compliance with all IG policies.

· Partner with Information Technology to develop best practices and procedures related to managing electronic information repositories, as well as evaluate and recommend technical solutions that support the IG program.

· Coordinate with internal Communications team to build and maintain an internal SharePoint site or other appropriate platform for the IG program.

· Serve as liaison between the organization and a third-party consulting firm to shape and build out the organization’s IG program.

· Once built out, manage operational IG and document control processes, procedures, and policies to ensure proper document collection, retention, and retrievability of physical and electronic records and data. This includes all systems, tools, and phases related to the document lifecycle.

· Assist departments and projects in the application of information governance and document control policies, procedures, and techniques, including implementing technologies that support standardized filing systems, indexing, classification schemes, records storage, retrieval, and disposition.

· Maintain organizational records in appropriate repositories, facilitate the record retention schedule, provide technical assistance to projects, and perform related duties as required.

· Manage the development, collection, and reporting of records management metrics to help measure the effectiveness of the program, including escalation of issues when appropriate.

Legal Support:

· Assist the legal department with reviewing non-disclosure agreements, credit applications, and other agreements in accordance with company-provided guidance.

· Provide support as needed for various legal matters.

· Maintain and organize legal documents and ensure their accessibility and compliance.

Mobile App Administration:

· Administer the company’s mobile phone app, ensuring it provides access to key documents and compliance guidance.

· Update and maintain app content to reflect the most current information and resources.

Marketing Support:

· Assist the Marketing department with responses to Requests for Proposals (RFPs) on major infrastructure projects.

· Collaborate with Marketing to ensure information needed for RFPs is comprehensive and accurate.

Other Responsibilities:

· Support the strategic communications plan for the information governance program to engage, educate, and influence key stakeholders about information governance and records management issues, policies, procedures, and controls.

· Communicate, engage with, and support project teams and company departments to ensure the adoption of appropriate controls while facilitating technology and process needs of project teams and company departments.

· Carry out standardized training and auditing on policies, procedures, and systems during various phases of the development process to ensure compliance across projects and departments. Perform other duties as assigned.

Preferred Qualifications:

· BA/BS + 5 years of relevant experience or demonstrated equivalency of experience and/or education

· Proficient in Office 365 and document management systems such as SharePoint

· Experience with document control on large infrastructure projects

· Proficient in MS Office applications

· Excellent communication skills

Physical Demands and Travel Requirements:

· Travel may be required to visit project locations, other office locations, and attend training and meetings

· Ability to sit or stand for the workday

· Occasionally required to stoop, bend, walk, and crouch

· Ability to lift, on an occasional basis, at least 35 pounds