We are seeking an experienced and polished Administrative Assistant to support the Executive Assistant of our busy CEO and become an integral part of our team. This person will be expected to perform a variety of tasks for the CEO's two major companies, help keep long-term projects on track and handle urgent requirements. An ideal candidate is responsive, thoughtful, self-directed, positive, and seeking a challenging part-time role.

About the companies:

foodguys:

For over thirty years, foodguys has been successfully sourcing ingredients to their food and beverage partners by developing the relationships, experience, and resources to assist companies in procuring, purchasing, selling and distributing. Using a global distribution network, foodguys provides customers with competitive pricing and flexible delivery. We are a fast-moving and dynamic company with a hunger for growth. Fueled by innovation and what’s possible, our team excels in delivering superior results.

Big Guy Properties (BGP):

BGP is a full-service national development and management team with a passion to create and manage outstanding communities and businesses. Big Guy strives to offer professional services for all our residents and customers at the local level with an array of living and storage options to suit the entire community. We approach our acquisitions and management as an opportunity to improve neighborhoods, properties, and facilities that need a little extra something to make a difference in the lives of our residents and customers. We have accessible management and a corporate support staff to help you along the way.

About the job:

Work Hours: 10:00a-2:00p PST – Monday - Friday (20hrs/week)

Work Location: Nyman Residence (Configure a desk in our Business Owner’s home Office)

Reports To: Nyman Business Manager / Executive Assistant

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Responsibilities:

• Work closely with Nyman Business Manager / Executive Assistant to ensure elevated support of the owners and best business practices.
• Daily Mail: pick up, open, scan, file, shred as needed.
  • Postal Services – Picking up and dropping off Parcels as needed
  • Managing UPS/FedEx deliveries to the home
• Obtain Notary designation to support the owners with document execution.
• Filing; file corporate documents, vehicle titles, closing documents, personal records, in home office filing system (Personal & Professional).
• Scan and save documents in electronic shared drive.
• Printing and preparing documents for signature.
• Reconcile Mark’s Corporate Divvy charges and create PO’s for charges.
• Create PO’s as requested for invoices submitted for payment.
• Coordinate with EA on family travel. EA will book business travel.
• Assist owners with updating personal documents, Passports, TSA numbers, Travel Profiles, Driver License.
• Assist owners with home and auto insurance and annual auto registrations.
• Assist owners with scheduling auto maintenance such as oil changes, recalls, car washes and repair appointments.
• Assist owners with household services, scheduling and paying home contractors,
  • Lawn Care
  • Handyman
  • Housekeeper
• Managing Vet Appointments
• Assist owners with household bills:
  • Paying utilities, legal, timeshare billing, subscriptions
  • Assist owners with personal credit card reconciliation and monitoring.
  • Setting up auto pays
  • Monitoring monthly household bills for accuracy
  • Canceling services as needed
  • Adding services as needed
  • Tracking subscriptions for services used by Managers home office (i.e. HULU, Netflix, XM Radio, Prime, Fitness Memberships, etc)
• Assist owners with filing Flexible Savings Account (FSA) receipts (both owners have an account).
• Assist owners with scheduling medical appointments for them and family. As well as scheduling wellness checks and massages.
• Maintaining / Ordering office supplies as needed for the home office (toner, paper, stationery, mailing supplies, etc.)
• Ability to keep office, desk, files and office supplies in a neat and orderly manner.
• Other projects and administrational duties as assigned by Manager/Owner
• This position does not provide the following support; child care, housekeeping, cooking or personal household shopping (groceries).

Requirements/Qualifications:

• Must have an automobile (job will require errands – mileage reimbursement included)
• Ability to work directly with owners in their home office.
• Previous experience in an Assistant role preferred.
• Superb communication and relationship building skills,
• Ability to manage rapidly shifting priorities
• Ability to take initiative and ownership with little oversight
• Knowledge of Microsoft Office Suite
• Capable of assisting with technical assistance for computers, printers, scanners, WiFi services, cell phones, etc.
• Excellent written and verbal communication skills

Compensation :

$23-$25/hour DOE and 40 hours of PTO/year