Dispatcher/ Jr Project Admin

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Louis Ptak Construction

Dispatcher/ Jr Project Admin

Monterey, CA
Full Time
Paid
  • Responsibilities

    Construction Jr Project Admin/Dispatcher - Subcontracting Division

    Louis Ptak Construction has a perfect opportunity for you.

    Louis Ptak Construction has been building exceptional projects throughout California since 1998, working as a General Contractor and Carpentry Subcontractor. Our portfolio includes some of California's largest and most well-known private residential estates. Our commitment to excellence and a collaborative work environment makes us a sought-after employer in the construction sector.

    Are you experienced in the construction industry and looking to thrive in a respected and dynamic organization? Do you want to be part of a collaborative team? Louis Ptak Construction is seeking a Dispatcher for our Subcontractor Division. In this role, you will be responsible for scheduling and dispatching craft carpentry crews, coordinating material deliveries, and managing various administrative tasks to ensure smooth operations across our projects.

    What you get to own:

    • Reporting: Running and managing reports in Excel
    • Material Coordination: Coordinate the delivery of construction materials and rental equipment, preferably through vendors that self-deliver.
    • Safety Sessions: Coordinate bi-weekly safety tailgate sessions, including collecting and storing attendance sign-offs.
    • Inventory Management: Conduct quarterly inventory of company tools.
    • Crew Scheduling: Use Procore Workforce Planning to schedule and dispatch craft carpentry crews (this takes about 15 hours a week).
    • Daily Interaction: Interact daily with Field Management to accommodate schedule changes due to illness, weather, injury, or project shifts.
    • Administrative Tasks: Create and process purchase orders for the subcontracting division and perform other administrative duties.

    What we're looking for: ****

    • Bi-lingual (English and Spanish) required.
    • Intermediate to expert level of proficiency in Excel is required.
    • Strong written and verbal communication skills and attention to detail.
    • Familiarity with accounting in the construction industry is highly preferred.
    • Highly organized and exceptionally detail-oriented, with constant follow-up until tasks are completed.
    • Ability to understand the interconnectedness of actions and their impacts, ensuring that actions B and C are updated accordingly when action A is taken.
    • Able to context switch quickly and prioritize information.
    • Previous experience in a similar role within the construction industry is preferred.
    • Work from our Monterey, CA Office (24600 Silver Cloud Court, Suite 200)

    Benefits:

    • 401(k) with 4% match
    • Dental, vision, and health insurance
    • Vacation, Sick, Holidays
    • Employee assistance program
    • Referral program

    Join us at Louis Ptak Construction and be part of a team dedicated to building exceptional projects and fostering a collaborative work environment.