Benefits:

401(k)

401(k) matching

Dental insurance

Employee discounts

Paid time off

Tuition assistance

Vision insurance

Wellness resources

Description

The Lease Administration Department is responsible for managing the Lease Administration process and function for TBC Corporation which includes annual rent reconciliations, abstracting, Landlord/Subtenant notifications, monitoring lease information, processing all leases, subleases, legal agreements and associated documents and managing the lease database system and information integrity along with reporting of information to key business areas. This role involves knowledge of rent calculation, breakpoints, annual reconciliations and requires decision-making and Landlord and Subtenant negotiation skills. This role is a collaborative cross-functional position working relationships with Real Estate Development, Real Estate Accounting, Finance, Asset Management, Legal, Facilities Maintenance, Construction, and other external departmental stakeholders, as well as landlords, subtenants, franchisees, third party legal teams and third-party contractors.

Job Responsibilities

Review and approve all lease abstractions for leases entered into and maintained in Tango

Review and approve any and all rent and rent related payments for processing for all AP and AR Leases

Review and approve any and all abstractions for indirect leases in Tango

Responsible for critical date tracking and reporting

Responsible for implementing and maintenance of standardized lease abstraction process for any and all TBC lease types

Assist and oversee lease administrators to handle rent discrepancies with landlords/subtenants

Control occupancy costs by maintaining a robust annual audit reviews process of operating expenses (CAM, real estate taxes, insurance, etc.) to ensure Landlord charges are in compliance with the lease agreements

Assist Director of Real Estate Accounting with any ad hoc reporting or special requests

Partner with Legal and Real Estate Development to process all legal documents for signature

Accurately respond to or process legal notices

Weekly reporting on all lease critical dates to Real Estate Development partners to ensure critical dates are not missed

Additional Job Responsibilities

Identify document discrepancies; troubleshoot and recommend next steps for resolution; interact with landlords/subtenants on document discrepancies and resolve or escalate

Work closely with Legal regarding preparation of all documentation necessary to complete lease renewals approved by the Real Estate Committee

Work with Construction Team regarding collection/submission of all necessary paperwork, liens, and invoices for Tenant Allowance receipt. Create and update Tenant Allowance tracker weekly to ensure receipt of payments

Oversee lease administrators’ day-to-day responsibilities regarding utilities, certificates of insurance, tenant allowance collections, security deposits, cam, real estate taxes, percentage rents, insurance, etc.

Create and distribute reports to various internal business partners; includes effectively communicating with people having varying understanding of leases and occupancy data and providing important insight about the area of responsibility

Research and respond to lease-related questions from Real Estate Accounting, Legal, Real Estate Managers, Property Managers, Senior Management, etc.

Train, cross-train and collaborate within Lease Administration, Real Estate Accounting and Real Estate Development teams

Assist Director of Real Estate Accounting with annual budget process

Ad hoc reporting as needed

Other duties as assigned.

Qualifications

Associates Degree or higher is required

B.S. Paralegal preferred (not required)

Notary preferred (not required)

10+ years of experience in commercial real estate lease administration

Expertise in understanding and interpreting retail lease language

Ability to proactively identify issues and propose and/or initiate solutions

Proficient in Microsoft Excel

Tango experience preferred

SAP experience preferred

Possess the technical aptitude to use various lease administration systems and software

Possess excellent analytical, quantitative, written, and verbal communication skills

Be able to work independently with attention to detail, documentation, and follow-through

Be highly organized, detail oriented with a professional demeanor and strong interpersonal skills

Bilingual in Spanish /English is a plus

Benefits

Market competitive compensation

401(k) and Roth with company match. Immediate 100% vesting

Comprehensive benefits including medical, dental and vision

Company paid short term disability and employer subsidized long term disability

Company paid life insurance

Discounted tire purchasing

Tuition reimbursement

Employee assistance program

Generous paid vacation and paid time off

Customizable voluntary benefits

and More!!!