Marketing and Transaction Coordinator

Timothy Jon & Associates

Marketing and Transaction Coordinator

Milwaukee, WI
Full Time
Paid
  • Responsibilities

    Company Overview:

    As one of the region's leading commercial real estate firms, our client has been experiencing unprecedented growth, and they are looking to add to their team. This mid-sized company delivers to their clients in way that exceeds expectations.

    This nationwide developer offers a vibrant work culture where they carefully select their team members based on skills, integrity and a passion for their business. Exceptional company culture that fosters innovation and empowers all team members to act as leaders by providing the opportunities, training, and tools vital to achieving a successful and meaningful career. This client offers Industry-leading compensation and benefits packages including premiere company paid medical plan, 401(k) with company match and company provided life and disability insurance.

    Primary Responsibilities-Marketing and Transaction Coordinator:

    • Maintain and update property listings on LoopNet, CoStar, Crexi, and the company website.

    • Collaborate with CoStar/LoopNet representatives to optimize account capacity and stay current with software updates.

    • Schedule and coordinate photography for new acquisitions and existing properties.

    • Track and document all marketing activities.

    • Work with third-party marketing firms to develop and update brochures, information sheets, and website content.

    • Manage and update the internal property information database.

    • Organize and update reports for weekly deal meetings.

    • Develop and schedule email marketing campaigns across the property portfolio.

    • Pull and analyze weekly property performance reports.

    • Conduct market and property research using county/state databases.

    • Oversee leasing sign installations.
    • Prepare tour information packages for executive property tours.

    • Draft letters of intent for lease and purchase transactions.

    • Research potential building users and compile contact information.

    • Summarize and analyze tenant lease agreements.

    • Review invoices and submit them for executive approval.

    • Work with the internal engineering team to update property floorplans for marketing purposes.

    • Maintain team and individual calendars as assigned; assist other departments as needed.

    • Suggest and coordinate event attendance, manage association memberships, and organize small events.

    • Lead or assist with tenant tours and broker open houses as needed.

    Qualifications-Marketing and Transaction Coordinator:

    • Bachelor’s degree in real estate, finance, marketing or a related field, or equivalent experience.
    • Strong time management and organizational skills, with the ability to prioritize deadlines effectively.
    • Excellent communication and interpersonal skills, with the ability to interface with executives and industry professionals.
    • Proficiency in Outlook, Excel, Word, and PowerPoint; familiarity with CoStar, LoopNet, and market research tools is a plus.
    • Strong writing and analytical abilities, capable of presenting marketing and financial data clearly.

    • Detail-oriented, self-motivated, and a team player with problem-solving skills.