Medical Staff Coordinator/Medical Director Assistant

Evergreen Family Medicine is committed to providing excellent care for your family with clinics in Roseburg, Sutherlin and Myrtle Creek Oregon. Evergreen Family Medicine serves outpatient needs, including Urgent Care, Family Practice, Women’s Health, Occupational Health, and school-based telehealth.

Evergreen Family Medicine is a Drug Free Workplace. All candidates that are offered employment will be required to pass a pre-employment drug screen and background check.

Responsibilities and Duties:

Maintains confidentiality according to HIPAA regulations and EFM Policies

Adheres strictly to EFM departmental standards and policies, including state and federal regulations

Communicates effectively and professionally with coworkers, managers and patients via phone, email or in person

Assist Urgent Care and Family Practice Medical Directors as needed.

Manages provider PTO requests and tracking, as well as time clocks

Creates and manages the hospital and outpatient call schedule

Oversees the calculation of call compensation

Coordinates monthly encounter reviews for all APCs in all departments and locations, ensures completion, runs reports, and maintains a payment log for the finance department.

Coordinates semi-annual provider review meetings and oversees the creation of review binders in conjunction with the CEO

Creates provider Documentation and Efficiency dashboards, monitors provider compliance with clinic standards, and provides reports and feedback to the Documentation and Efficiency team

Coordinates and tracks Family Practice provider yearly mandatory trainings in conjunction with the Compliance Officer

Prepares candidate lists for IMMS meetings, manages the IMMS registry, and assists in facilitating meetings and entering case notes with recommendations

Records candidate submissions for Provider M&M meetings, assists the physician leads, and takes confidential notes

Maintains registrations for current providers on OVERS and assists as liaison between county medical examiner and providers as needed

Oversees hospital query and outstanding order/dictation communication, tracking, and completion for all hospital providers

Qualifications and Skills:

Associate degree or equivalent experience

3 years’ experience working with physicians

Computer literate with excellent typing skills, 10-key preferred

Proficient with Microsoft Office including Excel and Outlook

Communication, interpersonal, clerical, and organizational skills necessary to complete job duties.

Ability to handle the confidential aspects of the work.

Physical requirements:

Prolonged periods sitting at a desk and working on a computer.

The employee is frequently required to walk; use hands and fingers, handle, or feel; and reach forward with hands and arms.

The employee is occasionally required to sit and stoop, kneel, or crouch.

Must be able to withstand physical and emotional stress.

Must be able to lift up to 15 - 25 pounds at times.

Our culture and values are every employee’s responsibility: The needs of our patient come first S.P.I.R.I.T

Stewardship

Patient & Population Focused Health Care

Integrity

Respect

Innovation

Teamwork

Benefits:

Health, Dental, Vision benefits

Life Insurance

401k with a company match up to 6%

Paid Time Off