Job Description

ABOUT THE MILLENNIA COMPANIES

The Millennia Companies is a vertically integrated real estate company, based out of Cleveland, Ohio, comprised of Millennia Housing Management (MHM), Millennia Housing Development (MHD), Millennia Housing Capital (MHC), American Preservation Builders (APB), and the Millennia Hospitality Group (MHG). The Millennia Companies specializes in the acquisition, rehabilitation, and management of affordable and market-rate properties. The Millennia Companies was founded in 1995 by Frank T. Sinito and has since become a multidimensional, diverse company that manages 30,000 units across 26 states.

POSITION OVERVIEW

The Talent Management Coordinator will be responsible for supporting The Millennia Companies with supporting talent management strategies that promote the recruitment, onboarding, and retention of top talent. The Talent Management Coordinator will also work closely with the Talent Acquisition team to perform a variety of operational/administrative activities related to sourcing and identifying candidates through closing.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Process and maintain all organizational offering, promotion, transfer, and salary change letters, collaborating directly with Human Resources leadership on approval and distribution.
• Manages all activity related to background checks and drug screens and ownership of the communication to vendor, candidates, hiring managers, and Recruiters related to the status of clearance of both.
• Assist in the management of the interview process to include scheduling, interviewing, and coordinating the onboarding processes with the Onboarding Specialist. Serves as the primary point of contact for candidates through the interview process.
• Provides interview scheduling support for hiring activities related to interviews with candidates, hiring managers, and all other participants of the interview process.
• Coordinate travel itineraries for candidates in need of traveling for interviews as required.
• Manages candidates through the interview process in terms of all interview coordination and reception of candidates during corporate on-site visits.
• Source applicants from resume databases, online job postings, and social networking sites. Cold calling and contact of potential applicants required.
• Organize and schedule job fairs, recruiting events, and open houses. Register and maintain the annual calendar.
• Coordinate social media and recruiting site job postings with appropriate employer branding.
• Responsible for maintaining and updating the company jobs description library, letter library, weekly staffing dashboard, and other reporting requests.
• Order and manages an inventory of marketing collateral for recruiting special events and college fairs.
• Ensures recruitment practices follow company policies and procedures and applicable employment law (e.g. EEOC).
• Other duties as assigned.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

REQUIRED EDUCATION AND EXPERIENCE

• Associates or bachelor’s degree preferably in Human Resources, Communications, Organizational Development, Business, or a related field required.
• 2 or more years related experience in the following areas: Talent Acquisition, Talent Management, Human Resources preferably within a multi-family housing environment or hospitality industry.
• Sense of urgency and ability to manage a high volume of requisitions with a focus on outstanding levels of service.
• Excellent organizational skills with the ability to manage multiple projects and effectively establish priorities.
• Ability to adapt to changes in a rapidly growing company.
• A high degree of professionalism, confidentiality, initiative, sound judgment, and problem-solving abilities. Maintain high standards of confidentiality of all personnel records and information.
• Ability to work effectively in a cross-functional, integrated, and team-based environment.
• Strong attention to detail with a strategic mindset to make recommendations and enhance processes.
• Demonstrated technical proficiency with Microsoft Office including Outlook, Word, Excel, PowerPoint, and other HRIS systems including an Applicant Tracking System (ATS) and Learning Management System (LMS).

WORK CONDITIONS & PHYSICAL DEMANDS

• Able to work independently or as a member of a team to assist HR, employees, and managers with special projects requiring the use of the HRIS systems.
• Strong collaboration skills – works well across functional areas. Excellent relationship-building skills; able to collaborate with various levels of the organization.
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear, and taste or smell. The employee must occasionally lift or move up to 20 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

VALUES WE SEEK

• RESPECT: Respect is shown by demonstrating a sense of self-awareness and reflecting on one's own words and actions to adapt, grow, and succeed. We embrace our differences while recognizing what brings us together.
• COLLABORATION: Collaboration begins with strengthening our relationships with our residents, owners, partners, and employees, relying on strong communication and a deep understanding of the values and needs of all those involved.
• SERVICE-FOCUSED: Understands what internal and external stakeholders value and anticipates their needs; strives towards creating a meaningful experience and builds lasting relationships.
• PERFORMANCE: Achieving exceptional performance requires us all to be working on the right things at the right time and, in doing so, staying aligned with our business fundamentals and priorities. It also requires us to understand the business – carefully and critically analyzing our performance and metrics and weighing options and risks before decisions are made.

EXPECTED HOURS OF WORK & TRAVEL

• Days and hours of work are generally Monday through Friday but may require evening and/or weekend shifts. Travel is not expected.

EOE/DISABLED/VETERANS STATEMENT

We are an Equal Opportunity Employer. Each applicant for employment is considered solely based on job qualifications, without regard to race, color, religion, sex, sexual orientation, genetic information, age, disability, national origin, veteran status, or any other classification protected by law.

BACKGROUND CHECK PROCESS

Employment with Millennia Housing Management, Ltd. is contingent on successfully passing a complete background check process, including reference, pre-employment drug testing, credit, and criminal background review.

ACKNOWLEDGMENT:

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. The employee signature below constitutes the employee's understanding of the requirements, essential functions, and duties of the position.