We are a small electrical contractor seeking a reliable Office Manager who is self-motivated, has excellent organizational skills and a personable disposition to keep us thriving. The ideal candidate will have a natural flexibility in handling day-to-day routines as well as surprises. The office manager will provide strong, reliable support for operations by creating procedures, communicating effectively and by maintaining employee culture. This person will also help us achieve organizational efficiency by nurturing a positive, inclusive work environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES (include but are not limited to the following):

• Answer phone, proces customer service requests

• Maintain company calendar, manage daily scheduling for service technicians and dispatch

• Collect payments, maintain invoices and billing

• Accounts payable; manage bill payments, write checks from accounts to pay standard bills

• Accounts receivable; record invoice information into QuickBooks, follow up on unpaid invoices

• General office administrative tasks; respond to emails, type proposals, email customers, complete

assignments within tight and often difficult deadlines

• File maintenance; properly maintain files, invoices and customer paperwork

• Oversee and maintain office equipment for uninterrupted function, identify needs

• Manage vendor relationships

• Order office supplies, anticipate needs, keep stocked, coordinate food deliveries when requested

• Manage social media pages

• Occasionally run errands

REQUIRED EXPERIENCE:

• 5+ years of experience in office management

• Strong organizational, time management and people skills

• Proficiency in; Service Titan, Clock Shark, MS Word and Excel, QuickBooks Online and Desktop

• Excellent communication skills, both speaking and listening

• Excellent customer service, listening to their needs, working with a sense of urgency

• High degree of flexibility and excellent multitasking ability

• Excellent grammar and written composition

• Aptitude for learning new skills and systems

• Ability to maintain a high degree of discretion and confidentiality

PREFERRED SKILLS AND QUALIFICATIONS

• Experience working with contractors/tradesmen in the service industry

• Excellent phone etiquette and charisma

• Work well under pressure while maintaining a high level of professionalism

• Work well in a team-based environment under minimal supervision

• Experience in developing internal systems

JOB TYPE: Full-Time, 8:00AM – 5:00PM

PAY SCALE: DOE ($50k-65k annually), medical and 401k benefits after a 90-day probationary period

Please send a cover letter with your resume stating why you are a qualified applicant.

*Resumes without the requested cover letter will not be considered.

<p class="disclaimer"><span style="font-size: 8pt;"><strong>Notice</strong></span></p> <p class="disclaimer"><span style="font-size: 8pt;"><em>Mr. Electric LLC is the franchisor of the Mr. Electric® franchised system. Each Mr. Electric® franchised location is independently-owned and operated by an independent franchisee performing services. As a service to its independent franchisees, Mr. Electric LLC lists employment opportunities available throughout the franchised network so those employment opportunities may be conveniently found by interested parties at one central location for brand management purposes only. Mr. Electric LLC is NOT the employer seeking help. The only employer is the independent franchisee who has listed its available positions on this website.</em></span></p> <p class="disclaimer"><span style="font-size: 8pt;"><strong>*Acknowledgement</strong></span></p> <p class="disclaimer"><span style="font-size: 8pt;"><em>I acknowledge that each independent Mr. Electric® franchisee hires and determines the terms and conditions of employment for its own employees. Any employment benefits, compensation and employment practices vary by location. Neither Mr. Electric LLC (“Franchisor”) nor its affiliates have the power to: (1) hire, fire or modify the employment condition of franchisee’s employees; (2) supervise and control franchisee’s employee work schedule or conditions of employment; (3) determine the rate and method of payment; or (4) accept, review or maintain franchisee employment records. Mr. Electric LLC is NOT the employer and/or joint employer for: (i) any of the job opportunities listed on this website; (ii) any of the independent franchisees; and, (iii) any of the employees of the independent franchisees.</em></span></p>