Job Description

For more than forty years, MMS GROUP AND ITS AFFILIATES (ARCO MANAGEMENT, TUC MANAGEMENT AND GOLDOLLER REAL ESTATE INVESTMENTS) has been dedicated to quality property management.  Our growing portfolio exceeds 40,000 residential units and includes high-rise luxury buildings, affordable housing cooperatives, subsidized rental properties, supportive housing, and conventional apartment buildings. Our clients include progressive building owners, governmental agencies, real estate entrepreneurs, financiers, not-for-profit organizations, and cooperative and condominium boards. While each community and client are unique, each shares our singular commitment to excellence.

We are seeking an experienced Account Payable Specialist for a position in our SUFFERN OFFICE.

If you are interested in joining a growing team of dedicated professionals in our high-tech environment, then we invite you to learn more about MMS career opportunities. We offer competitive salaries and benefits and afford our employees the ability for growth and advancement through continuous training and education programs.  Contact us today to see how you can achieve your MMS Edge.

SCOPE AND PURPOSE

To be responsible, under the direction of the Accounts Payable Supervisor, for the complete, accurate, and timely processing of all invoices, and other payment requests for a portfolio of properties while providing courteous, timely, and accurate support services to both internal and external customers.

 DUTIES AND RESPONSIBILITIES

• Assigned a portfolio of sites and responsible for all AP duties associated with those sites.
• Work closely with the Property Accountant assigned to each portfolio, as well as the Property Manager of each site.
• Review invoices for proper authorization.
• Ensure timely input of data into the system. Reconcile vendor statements, research, and correct discrepancies. Handle questions and provide responses to all information requests from internal staff and external vendors
• Ensure adherence to authorized signature list approvals.
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
• Accurate and timely payment of all property bills
• Monitor operating cash balance
• Assist with year-end audit requests
• Monitor bank reconciliations for outstanding issues. 
• Perform special assignments/projects as needed or as requested by the Accounts Payable Supervisors
• Manage general ledgers for multiple properties.
• Prepare detailed monthly and year-end paper work.
• Reconcile and analyze all balance sheet accounts which included reviewing loan documentation and agreements to ensure proper accounting practices.
• Analyze & reconcile Gross Potential Rent for multiple properties.
• Ensure proper coding of all invoices or payables associated with assigned entities.
• Prepare monthly financial management reports to be utilized at Board meetings. 
• Review monthly budget to actual variance reports and prepare variance explanations. 
• Review bank loan balances, as well as, escrows & reserves.
• Analyze & prepare mortgage payments for the entire company. 
• Coordinate with Regional, Site and Property Managers.

 EQUAL OPPORTUNITY EMPLOYER