Job Description

Role Summary:

The Internship Experience Coordinator is the backbone of the NBCUniversal Internship Program team. Serving as the main point of contact for incoming & current Interns, the Internship Experience team takes ownership of the onboarding process, executes Intern events & developmental programming, handles internal communications to key stakeholders, and ensures an excellent onboarding and Intern experience. This position provides a holistic support system to over 1500 interns, annually, and reports into the Director, Internship Program Experience.

In addition to the responsibilities of the day-to-day role, this role will be a part of the onboarding & offboarding operations pillar for the program, as detailed below, providing an opportunity to become a subject matter expert in onboarding & offboarding operations.

As needed, the Internship Experience team will participate in project work to support efforts in enhancing the program brand, experience, and developmental efforts. This Coordinator role will also have the opportunity to partner with our Communications, Events & Programming, and Social Media team members to gain more exposure in areas of interest.

Responsibilities:

Onboarding & Offboarding Operations:

• From time of verbal offer, partner with Early Careers Recruiters to create and deliver formal offer letters to incoming Interns
• Track new hire paperwork and background checks, and follow up with new hires as needed
• Create and confirm new hire details within our mass upload templates for hire into SAP
• Confirm work authorization for incoming hires, process I9's, and research any issues with the HR Operations team as they arise
• Partner with the Payroll team to confirm Interns are loaded into the time keeping system and assign direct approvers
• Work directly with our Technology team to deploy and retrieve intern laptops as each cycle begins and ends
• Along with the Onboarding & Offboarding Operations team members, maintain the program Global Hired List and evaluate needed changes as each hiring season begins
• Throughout the program, maintain intern position changes (e.g., manager changes, pay details, work location) to ensure we keep an accurate system of record
• Upon program completion, process system terminations and confirm final pay details
• Support the intern and manager population through our general mailbox
• Partner with other Internship Experience team members on special projects and overall intern experience

Qualifications

Basic Requirements:

• Bachelor's degree or equivalent work experience
• At least 2-3 years of relevant work experience, including but not limited to talent acquisition coordinator, human resources coordinator, HR operations, recruiting, or administrative assistant
• Experience using Microsoft Excel and SharePoint regularly and at an intermediate level
• Ability to manage high volume data with meticulous attention to detail
• Strong Interest in: HR or TA operations, talent acquisition, talent development, organizational development, early career programming or human resources, and an overarching desire to help people in an impactful way

Desired Characteristics:

• Experience with SmartRecruiters
• Experience with SAP
• Previous experience as a Campus Coordinator or Talent Acquisition Coordinator
• Familiarity with onboarding processes for high volume internship, rotation, or entry-level programs

Eligibility Requirements:

• Interested candidates must submit a resume/CV through www.nbcunicareers.com to be considered
• Must have unrestricted work authorization to work in the United States
• Must be 18 years or older
• Must live locally in the greater New York City or Los Angeles area, with the ability to be in the office 3 days/week

Additional Requirements:

• This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.
• This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $40,000 - $55,000

Additional Information

NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access nbcunicareers.com as a result of your disability. You can request reasonable accommodations in the US by calling 1-818-777-4107 and in the UK by calling +44 2036185726.