Job Description

Job Description

Innovative Software Company has a requirement for an administrative and operations professional in our San Francisco Headquarters office. Easy access is available via BART and public transportation to our offices. We seek a self- starter with a bright, enthusiastic, positive attitude. While being able to handle difficult and sometimes stressful situations. He/she should be a fast learner with an open mind and be able to manage multiple tasks and projects while working independently with a strong attention to detail. It is important that this person be self-motivated and able to exercise good judgment, confidentiality, initiative and creativity.

Responsibilities:

• Provide executive level administrative support of operational spreadsheets.
• Provide support inclusive of administrative, tactical or project based to enable the executives to focus on high level strategic priorities
• Administrative support includes calendar management, travel arrangements, and expense management
• Ability to manage in a fast paced environment with changing priorities
• Proofreading of memos, emails and presentations
• Conduct new employee orientation
• Coordinate with accounting to ensure billing takes place in a timely manner
• Develop a tracking mechanism for accounts receivable and follow up with customers as required to ensure timely payment
• Ensure weekly time sheets and expenses for employees and contractors are completed in a timely manner, uploaded to shared drive

Desired Skills & Experience

• 1 + years of business experience in a fast-paced environment, preferably Technology Products or Services, extensive knowledge of excel spreadsheets
• Excellent written and verbal communication skills Intermediate skills in Microsoft Word, Excel, PowerPoint and Outlook
• Demonstrate a basic level of business acumen
• Punctuality, professionalism and a positive, cheerful attitude
• Must work well independently
• Possess excellent verbal communications skills