Office Administrator

Location: Careers of America – Port of Brownsville, TX
Employment Type: Full-Time

Careers of America is dedicated to training the next generation of skilled craftsmen, offering specialized programs in welding and fitting.  We take pride in providing hands-on training and career development opportunities for our students.

We are looking for a highly organized and proactive Office Administrator to support our operations. This role requires someone who can multitask efficiently and take initiative in handling administrative duties, student recruitment, record-keeping, and material ordering. The ideal candidate will be detail-oriented, adaptable, and have strong communication skills.

Administrative & Office Management:

• Maintain accurate records for students, staff, and training programs.
• Organize and manage digital and physical files related to enrollment, certifications, and compliance.
• Order and track supplies, training materials, and equipment as needed.
• Handle scheduling and coordination of classes, exams, and meetings.

Student Recruitment & Support:

• Assist in the recruitment and enrollment process for students.
• Provide information to prospective students regarding programs, tuition, and schedules.
• Maintain communication with students regarding deadlines, required documents, and program updates.
• Help coordinate student orientations and provide support during training sessions.

Operations & Compliance:

• Ensure all documentation and reports are completed and submitted on time.
• Maintain compliance with state and industry regulations for training programs.
• Assist with processing paperwork for certifications and licensing.

Customer Service & Communication:

• Serve as the first point of contact for inquiries via phone, email, and in-person visits.
• Communicate with vendors, suppliers, and partners regarding orders, billing, and scheduling.
• Support instructors and staff with administrative tasks as needed.

• Previous experience in office administration, customer service, or a similar role.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and database management.
• Ability to multitask and work in a fast-paced environment.
• Excellent verbal and written communication skills.
• Bilingual in English and Spanish is a plus.

• Be part of a growing organization that is shaping the future of skilled trades.
• Work in a dynamic and supportive environment.
• Opportunity to make a meaningful impact on students’ career paths.

Interested candidates can apply by sending their resume to jocelyne@careersofamerica.com or calling (956)621-1257.