Benefits:
401(k)
401(k) matching
Bonus based on performance
Competitive salary
Dental insurance
Health insurance
Opportunity for advancement
Paid time off
Stock options plan
Vision insurance
Free food & snacks
COMPANY OVERVIEW
AvAirPros is a commercial aviation consulting and facilities management firm headquartered in Naples with 300+ professional staff located at over 40 airports across the country. AvAirPros assists Airlines and Airport Operators by providing them with strategic analysis, planning, program management, project management and facilities management services. The company is recognized for fostering a collaborative environment to help clients achieve their objectives. For 35+ years, the firm has encouraged a culture that provides our professional staff with a high degree of independence and responsibility, leading to professional and personal growth opportunities.
The Corporate staff is located in Naples. In addition to leadership, functions in the office include accounting, accounts payable, accounts receivable, payroll, human resources, recruiting, information technology and business analysis.
AvAirPros promotes a strong culture of professionalism, integrity and honesty. Our recruiting philosophy is “hire to retire” and employee retention is high. Since many of the administrative functions and responsibilities overlap, administrative staff work together in a team approach, collaborating closely to achieve an efficient work environment.
POSITION OVERVIEW
As the Receptionist / Administrative Assistant, you're responsible for answering the phone; screening and forwarding calls; sorting and distributing mail; filing; allocating administrative costs (ex. phone, copier, FedEx); maintaining kitchen and workroom facilities and supplies; assisting with meetings arrangements plus other general office activities. You will also assist with special projects (ex. year-end client distributions, proposals, luncheons/events, researching and ordering promotional materials). You'll interact with corporate accounting, human resources, management, employees, and clients.
It's important that you're a good communicator, and have an interest in learning, that you're diligent, attentive to detail, enjoy teamwork, and are self-motivated. As the face of the company, providing a positive and professional image is important.
RESPONSIBILITIES
Reception desk duties includes: phone coverage, mail distribution, receiving and sending packages
Maintain an orderly and up-to-date corporate file room
Maintain Naples office equipment and supplies
Maintain Naples office kitchen and supplies
Produce monthly office equipment "activity and use" reports
Order AvAIrPros employee business cards
Other areas as assigned
SKILLS & EXPERIENCE
Knowledge of Microsoft Office (Word/Excel/Outlook)
Organized and detail-oriented
Capable of prioritizing and multi-tasking
Excellent communication skills
Strong customer service-oriented attitude
Self-motivated with the ability to work in a dynamic office environment
Ability to protect, handle, and manage confidential information
Knowledge of Workday is a plus
BENEFITS OFFERED TO EMPLOYEES
Employer pays 100% of the premium for the following insurances for employees: Medical insurance, Dental insurance. Short and Long-term Disability insurance, Long-term care insurance
Employer funds a Health Reimbursement Account (HRA) monthly
Employer matches employee 401(k) contributions and provides safe harbor contributions
Employer provides the following paid time off: Vacation, Holidays, Sick Leave
Employer offers performance awards
Company ownership opportunities are available
AvAirPros is an Equal Opportunity Employer; we embrace and celebrate diversity and are committed to maintaining an inclusive work environment for all including minorities/women/veterans/disabled/lgbt.