OFFICE RECEPTIONIST ADMIN ASSISTANT

AvAirPros

OFFICE RECEPTIONIST ADMIN ASSISTANT

Naples, FL
Full Time
Paid
  • Responsibilities

    Benefits:

    401(k)

    401(k) matching

    Bonus based on performance

    Competitive salary

    Dental insurance

    Health insurance

    Opportunity for advancement

    Paid time off

    Stock options plan

    Vision insurance

    Free food & snacks

    COMPANY OVERVIEW

    AvAirPros is a commercial aviation consulting and facilities management firm headquartered in Naples with 300+ professional staff located at over 40 airports across the country. AvAirPros assists Airlines and Airport Operators by providing them with strategic analysis, planning, program management, project management and facilities management services. The company is recognized for fostering a collaborative environment to help clients achieve their objectives. For 35+ years, the firm has encouraged a culture that provides our professional staff with a high degree of independence and responsibility, leading to professional and personal growth opportunities.

    The Corporate staff is located in Naples. In addition to leadership, functions in the office include accounting, accounts payable, accounts receivable, payroll, human resources, recruiting, information technology and business analysis.

    AvAirPros promotes a strong culture of professionalism, integrity and honesty. Our recruiting philosophy is “hire to retire” and employee retention is high. Since many of the administrative functions and responsibilities overlap, administrative staff work together in a team approach, collaborating closely to achieve an efficient work environment.

    POSITION OVERVIEW

    As the Receptionist / Administrative Assistant, you're responsible for answering the phone; screening and forwarding calls; sorting and distributing mail; filing; allocating administrative costs (ex. phone, copier, FedEx); maintaining kitchen and workroom facilities and supplies; assisting with meetings arrangements plus other general office activities. You will also assist with special projects (ex. year-end client distributions, proposals, luncheons/events, researching and ordering promotional materials). You'll interact with corporate accounting, human resources, management, employees, and clients.

    It's important that you're a good communicator, and have an interest in learning, that you're diligent, attentive to detail, enjoy teamwork, and are self-motivated. As the face of the company, providing a positive and professional image is important.

    RESPONSIBILITIES

    Reception desk duties includes: phone coverage, mail distribution, receiving and sending packages

    Maintain an orderly and up-to-date corporate file room

    Maintain Naples office equipment and supplies

    Maintain Naples office kitchen and supplies

    Produce monthly office equipment "activity and use" reports

    Order AvAIrPros employee business cards

    Other areas as assigned

    SKILLS & EXPERIENCE

    Knowledge of Microsoft Office (Word/Excel/Outlook)

    Organized and detail-oriented

    Capable of prioritizing and multi-tasking

    Excellent communication skills

    Strong customer service-oriented attitude

    Self-motivated with the ability to work in a dynamic office environment

    Ability to protect, handle, and manage confidential information

    Knowledge of Workday is a plus

    BENEFITS OFFERED TO EMPLOYEES

    Employer pays 100% of the premium for the following insurances for employees: Medical insurance, Dental insurance. Short and Long-term Disability insurance, Long-term care insurance

    Employer funds a Health Reimbursement Account (HRA) monthly

    Employer matches employee 401(k) contributions and provides safe harbor contributions

    Employer provides the following paid time off: Vacation, Holidays, Sick Leave

    Employer offers performance awards

    Company ownership opportunities are available

    AvAirPros is an Equal Opportunity Employer; we embrace and celebrate diversity and are committed to maintaining an inclusive work environment for all including minorities/women/veterans/disabled/lgbt.