Under general supervision, provide administrative support to routine departmental activities including employee program administration, data entry, and employment verifications.
- Maintain employment files, both electronically and hardcopy. Enroll employees in benefits through the HRIS, create new employee HR and benefit file folders, and file employment documents.
- Prepare and process employee HRIS transaction such as new hires, terminations, promotions and other job changes.
- Maintain employee work schedules in the time and attendance system; review exceptions for appropriate coding and disciplinary follow up in accordance with the attendance policy.
- Issues company property for hires, and retrieves property from terms: phones, badges, cards, laptops, locks, keys, etc.
- Coordinate required employee meetings and training classes; ensure participants attend and complete classes in accordance with established training schedules. Follow up with Supervisors as needed.
- Respond to basic employee questions about working conditions, pay, benefits, and other employment issues; refer complex questions and employee complaints to the HR Manager.
- Process and file verifications of employment and other legal documents.
- Process all accident investigations, tracks incidents and near misses & updates OSHA log (shared w/HR manager).
- Primary contact with clinics for Worker’s Compensation issues.
- Schedules monthly safety training and Coach Observations. Administers Alchemy training.
- Schedules and organizes Safety Committee meetings.
- Updates SDS’s and chemical inventories.
- Schedules and helps administer hearing conservation and respiratory certifications, along with First Aid/CPR training, and Powered Industrial Truck training and certification.
- Perform other duties as assigned, including answering main phone and routing calls.
Required Skills
- High school degree or equivalent reading, writing, math and analytic abilities acquired through working.
Required Experience
- Ability to communicate clearly and accurately, both verbally and in writing.
- Ability to confidentially handle a variety of employee information.
- Zero to three years of entry level Human Resource experience
- Strong Microsoft Office literacy and ability to learn new applications quickly and thoroughly.
- While performing the duties of this job, the employee is regularly required to sit, stand, bend, walk, use hands or finger, talk, hear, feel objects, tools, or controls; may be required to lift up to 50 pounds.Vision abilities include close vision to a computer screen.
OSI Industries is an Equal Employment Opportunity employer that believes everyone has the right to be treated with dignity and respect. OSI does not discriminate on the basis of national origin, gender, race, color, religion, pregnancy, gender identity, sexual orientation, protected veteran status, disability, or any other characteristic protected by applicable law. All applicants will receive consideration for employment based on merit, qualifications and business needs. OSI participates in the E-Verify program.