Office Admin & Executive Assistant - Phoenix

NucleusTeq

Office Admin & Executive Assistant - Phoenix

Phoenix, AZ
Full Time
Paid
  • Responsibilities

    Job Overview
    We seek an organized, proactive, resourceful Office Administrator to join our team. This onsite job opportunity requires all 5 days in the office. In this role, you will oversee daily office operations, ensuring a well-coordinated, efficient, and welcoming environment. The ideal candidate is a detail-oriented individual with strong communication and multitasking skills who can handle administrative responsibilities effectively while supporting our team and maintaining our office's smooth functionality.

    Key Responsibilities

    • Office Management: Oversee daily office operations, manage supplies inventory, coordinate cleanliness, repairs, and overall facility maintenance.
    • Administrative Support: Schedule meetings, appointments, and travel; handle internal communications and correspondence.
    • Record Keeping, Documentation, and Asset Management: Maintain and update office records, files, and confidential information securely; manage and keep records of office assets.
    • Budgeting and Expense Tracking: Track office expenses, manage budgets, and process invoices and reimbursements accurately.
    • Employee Support and Onboarding: Facilitate onboarding, provide new hires with resources, and offer orientation support.
    • Policy Compliance and Office Protocol: Ensure adherence to office policies, procedures, and relevant regulations.
    • Vendor and Supplier Coordination: Manage vendor contracts, coordinate orders, and maintain office supplies and services.
    • Event and Meeting Coordination: Organize meetings, and internal events, and manage logistics for off-site gatherings.

    Qualifications

    • Proven experience as an Office Administrator, Administrative Assistant, or similar role.
    • Strong organizational and time-management skills, with the ability to multitask effectively.
    • Excellent written and verbal communication skills.
    • Proficiency in office software (e.g., Microsoft Office Suite).
    • Familiarity with budgeting, expense tracking, and record-keeping.
    • Ability to handle sensitive information with discretion.
    • Bachelor's degree required.