Job Description

The Office Administrator will facilitate US site operations by managing reception, maintaining an orderly office, and scheduling travel and meetings. Other ad hoc functions can be expected from time to time.

Daily on-site responsibilities include but are not limited to:

• Reception duties and first point of contact for:
  • Administrative needs (Sign In app)
  • Contractors, visitors, vendors (scheduling & sign in procedures)
  • Office maintenance
  • Correspondence with property management
  • Deliveries including mail, catering, Instacart and general kitchen upkeep
  • Shipping and postage (FedEx, USPS, loading dock deliveries, team gifts, swag distributions, etc.)
• Office management responsibilities, such as:
  • Miscellaneous administrative tasks to support office & operations including all site-related special projects
  • Facilitate onboarding tasks for new hires (such as fob programming, parking assignments, building access, onboarding schedules for select roles, on-site day 1 greetings, etc.)
  • Ordering office supplies (Amazon, IT)
  • General event planning (annual summer outing, holiday luncheon, staff events, other on- and off-site events as needed)
  • Receiving and sorting deliveries
  • Arranging catering and staff lunches
  • Maintaining digital bulletin board and awards board
  • Site maintenance, repairs, improvements (ESI, Cintas)
  • US-based administrative support of EH&S protocols in line with UK Team (this role entails Red Cross training and Emergency Coordinator duties)
• Scheduling responsibilities, such as:
  • Creating calendar entries
  • Travel planning
  • Expense reporting
  • Basic meeting coordination
  • More complex meeting coordination with the help of the EA team
  • Planning staff events
• Provide interstitial support that makes Bicycle a great place to work:
  • Foster connections among colleagues
  • Promote colleague engagement and solicit contributions to site “virtual” bulletin board and Intranet

Qualifications

• Administrative assistant or operations experience
• Experience using Microsoft Office software including Word, Excel, PowerPoint, Outlook
• Extraordinary attention to detail
• Proactive troubleshooter, committed to constant improvement. Ability to stay calm under pressure, improvise as needed
• Good people skills and ability to communicate with internal and external resources through multiple media, written and oral
• Able to handle and prioritize a high volume of assignments while maintaining attention to detail, commitment to follow-through, and providing appropriate updates to stakeholders as needed
• Demonstrated ability to work in teams or independently as needed and as relevant to complete work assignments and various tasks
• Ability to excel in a fast paced, growth environment
• Results focused, can-do attitude. Embraces new assignments and demonstrates initiative to help whenever appropriate. Eschews “not my job” mentality
• Excellent manner to represent the company to externally – professional, knowledgeable
• Strict adherence to company confidentiality
• Minimal instruction needed for routine tasks. Receives detailed instruction on new assignments only

Additional Information

• Flexible working environment
• Competitive reward including annual company bonus
• Medical, dental, and vision insurance for eligible employees and their families with 100% of the premiums covered by the Company
• Health and Dependent Care Flexible Spending Accounts
• 401(k) plan with a 4% Company match and immediate vesting
• Eligibility to accrue up to 23 paid time off days per full year worked, plus the option to buy up to 5 additional days
• Employee assistance program
• Employee recognition schemes
• 10 Company holidays
• Competitive Family Leave Policy
• Eligibility for an option grant to subscribe to shares in Bicycle Therapeutics plc.

Bicycle Therapeutics is committed to building a diverse workforce that is representative of the communities we serve. We recognize that diverse and inclusive teams build a stronger and more innovative company. Therefore, all qualified applicants will be considered for employment, and we do not discriminate on the basis of race, religion, colour, gender, sexual orientation, age, disability status, marital status, or veteran status.