Office Administrator

Gmi Stone Llc

Office Administrator

Deerfield Beach, FL
Full Time
Paid
  • Responsibilities

    Benefits:

    401(k)

    Health insurance

    Opportunity for advancement

    Paid time off

    Benefits/Perks

    Competitive Compensation

    Paid Time Off

    Career Growth Opportunities

    Job Summary

    KIVA STONE is wholesale stone distributor of granite, marble & quartz slabs for residential & commercial construction. At KIVA STONE, we owe our success to the efficiency of our organizational processes. To help maintain and grow this standard, we’re seeking an experienced Office Administrator to support the daily operations of our company.

    We are seeking a motivated and outgoing Office Administrator to join our team. In this role, you will provide a variety of clerical and administrative support to our employees, ensuring the office runs smoothly and efficiently. Your responsibilities will include answering phone calls, processing payments, invoicing and closing sales orders, filing completed paperwork, confirming-scheduling & routing deliveries. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. You will be providing administrative support to our management & sales departments.

    Responsibilities:

    Assisting with the management of daily operational activities

    Answering phones and responding to client requests and inquiries

    Maintaining operational documents, reports, client records, and company databases

    Update, and maintain relevant office procedures

    Drafting and E-mailing customer correspondence, memos and letters and distribute them appropriately

    Providing administrative support to other departments or projects as needed

    Organizing and scheduling truck runs for daily deliveries

    Create and maintain an organized filing system

    Address and resolve customer concerns with a professional attitude

    Qualifications

    High school diploma/GED required, Associate’s degree or administrative training is preferred

    Previous experience as an Operations Coordinator or in a similar position

    Understanding of basic bookkeeping principles

    Excellent computer skills and knowledge of Google, Microsoft Word, Outlook, and PowerPoint

    Highly organized with excellent time management skills and the ability to prioritize projects

    Must be able to speak Spanish